Legal Secretary

Adecco US, Inc. • Beverly Hills, CA • 2h ago

Adecco Healthcare & Life Sciences is currently hiring Legal Secretaries in Beverly Hills, California! This is an on-site, full-time opportunity supporting a physician expert witness practice within a medical-legal environment focused on complex civil litigation matters. Apply with a current resume for consideration.

Pay: $29.00 to $45.00 per hour

Type: Full-Time | Legal Secretary (Medical Legal / Expert Witness Support)

Schedule: Monday - Friday | Full-Time Hours

Location: Beverly Hills, CA

Primary Responsibilities:

Serve as the first point of contact for all medical-legal and expert witness inquiries from attorneys, paralegals, case managers, and vendors

Manage physician expert's calendar including IMEs, depositions, court appearances, record reviews, and meetings

Coordinate complex scheduling across attorneys, court staff, and multiple time zones

Organize, maintain, and update electronic and physical case files, exhibits, and medical records

Utilize case management software (Clio strongly preferred) to track active legal matters

Perform conflict checks and maintain accurate logs of case intake and status

Prepare, format, and update legal and business documents including CVs, fee schedules, engagement letters, and reports

Coordinate travel arrangements including flights, hotels, and ground transportation for legal proceedings

Ensure all case materials and testimony documents are prepared in advance of travel and court dates

Track physician time for case work, testimony, and travel; prepare and send invoices based on fee schedules and retainers

Monitor accounts receivable and follow up on outstanding invoices and retainer replenishments

Communicate professionally with attorneys, court personnel, and internal staff regarding case logistics

Maintain strict confidentiality of all medical and legal information at all times

Perform additional administrative and case management duties as assigned

Qualifications:

Prior experience in a law firm, litigation support, med-legal office, or similar environment strongly preferred

Strong proficiency in Microsoft Outlook and/or Google Workspace required

Experience with Clio or similar legal practice management software strongly preferred

Excellent written and verbal communication skills with a professional phone presence

Strong organizational skills with the ability to manage multiple deadlines and priorities

Ability to work independently in a fast-paced, high-detail environment

High level of discretion and ability to handle confidential medical-legal information

Must be able to work on-site in Beverly Hills for the first 2-6 weeks of training

Physical Requirements:

Ability to sit and work at a computer for extended periods

Frequent use of computer, telephone, and office equipment

Occasional standing, walking, and light lifting of office materials

Benefits:

401(k)

401(k) matching

Competitive salary

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Training & development

Wellness resources

Pay Details: $29.00 to $45.00 per hour

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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