Office Administrator & Payroll Coordinator

Robert Half • Carlsbad, CA • 7h ago

Description

A growing professional services company in Carlsbad is hiring an Office Administrator & Payroll Coordinator to oversee office operations while supporting payroll processing and employee administration. This position plays a vital role in ensuring the smooth day-to-day operation of the office while maintaining accurate payroll records and employee documentation.

The ideal candidate is a proactive professional who enjoys wearing multiple hats and can confidently support both administrative and payroll functions.

Responsibilities

Payroll Administration

Process biweekly payroll for hourly and salaried employees

Review timesheets and payroll-related documentation for accuracy

Maintain payroll records and employee information

Coordinate payroll changes, deductions, and employee updates

Respond to payroll-related questions from employees

Assist with payroll reporting and compliance documentation

Office Administration

Manage front office operations and office supply inventory

Coordinate vendor relationships and service providers

Support onboarding and employee paperwork administration

Maintain company records, files, and operational documentation

Assist leadership with scheduling, reporting, and project coordination

Handle incoming calls, correspondence, and general office support

Requirements

3+ years of office administration experience required

1+ year of payroll processing experience preferred

Experience with ADP, Paychex, Paylocity, UKG, or similar payroll systems preferred

Strong Microsoft Office Suite skills, particularly Excel

Excellent organizational and communication abilities

Ability to maintain confidentiality and manage sensitive information

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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