Accounts Receivable Specialist

Robert Half • Oakland, CA • 2h ago

Description

We are looking for an Accounts Receivable Specialist to support day-to-day accounting operations in Oakland, California. This position is focused on maintaining accurate payment activity, organizing financial documentation, and helping keep receivable processes current and compliant. The ideal candidate brings strong bookkeeping experience, attention to detail, and confidence handling transaction records in a fast-paced environment.

Responsibilities:

Track daily deposits by downloading bank reports, logging cash/check receipts, and entering details into internal systems

Assign payments to the correct projects and funding sources and notify stakeholders of deposits

Keep accurate, well-organized records of all receipts and transactions

Investigate unknown payments using internal tools and external platforms (e.g., PayPal Giving Fund, CyberGrants, Zeffy, Neon One)

Contact donors, partners, or teams to clarify missing details and resolve allocation issues

Monitor and clear unidentified receipts promptly

Reconcile cash activity weekly against bank records and monthly across platforms, bank data, and accounting systems

Review and resolve variances, escalating issues when needed

Prepare clean, validated data and backup for system uploads

Maintain tracking files for fundraising and payment platforms (e.g., Stripe, Square, Eventbrite, Benevity)

Support setup and testing of new payment tools

Provide accurate ACH and wire details to partners

Assist with AR by reviewing aging reports, applying payments, and supporting billing tasks

Respond to internal questions related to deposits and payment status

Follow established procedures and controls; help improve workflows

Keep thorough documentation for receipts, reconciliations, and research

Support audits by preparing reports and backup

Ensure all activity aligns with policies, agreements, and donor requirements

Requirements

2-5+ years of experience handling receivables, cash applications, or general accounting work

Hands-on experience with ERP/accounting systems (e.g., Sage Intacct or similar)

Understanding of nonprofit accounting standards (GAAP) or work supporting grant-funded programs

Strong accuracy and ability to manage large volumes of transactions across multiple entities

Skilled in investigating, reconciling, and resolving payment discrepancies

Clear and professional communication skills, both written and verbal

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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