Administrative Assistant - Building Inspection

Provo City Corporation • Provo, UT • 7h ago

Position Title:

Job Posting Closing Date:

06/14

Provo City is looking for an Administrative Assistant to work at the front counter and perform clerical support tasks for the Building Inspection division of the Development Services department. Hours are 7:00 a.m. to 6:00 p.m., Monday through Thursday. Qualified applicants interested in performing this work for Provo City are encouraged to apply.

Job Details

What is the compensation package?

Pay Rate: (G20) $19.00 - $26.20 per hour (depending on qualifications)

Provo City offers generous employer-paid health insurance; retirement and pension plans, including 401k and 401k matching; paid leaves, including vacation, sick, holidays, bereavement, and parental leaves; educational assistance; competitive pay; and regular review of compensation practices to remain competitive with the market. Employees also receive great perks: free use of the Provo Recreation Center and Peaks Ice Arena, a Provo Library card, 50% off green fees at Timpanogos Golf Course, a 4/10 work schedule?, and others. For more information about benefits click here.

What are the main duties? (Click here (https://www.provo.gov/DocumentCenter/View/768/Administrative-Assistant-PDF) for the full classification specification.)

Respond to a high volume of phone, email, and in-person inquiries while maintaining professionalism and customer service standards.

Route inquiries, applications, and communications based on established division workflows and procedures.

Exercise judgment in directing inquiries to appropriate staff, divisions, or agencies.

Assist applicants with navigating online portals, forms, and document submission processes.

Assist with inspection scheduling coordination and communication between staff, contractors, and the public as needed.

Coordinate records retrieval and assist with processing GRAMA requests in accordance with established procedures.

Maintain electronic records and documentation within specialized permitting and records management systems.

Coordinate with internal departments regarding permit routing, application status, and workflow processes.

Assist with tracking division-related applications, records, and workflow activity.

Maintain confidentiality when handling sensitive records, information, and communications.

Operate effectively in a fast-paced public service environment while maintaining organization, accuracy, and attention to detail.

Assist with updating and maintaining Building Division webpage content and public-facing informational materials.

Review public-facing documents and materials for accessibility and formatting standards in accordance with established guidelines and procedures.

What are the minimum requirements?

Provo City will honor equivalent combinations of job-related education and experience.

High School Diploma or equivalent (GED).

Two (2) years of clerical and/or administrative support experience.

Specific experience using specialized computers or software packages may be required.

A valid, lawful Driver license may be required.

Occasional evening work.

What is the selection process?

Applications will be reviewed in the order they are submitted, with the first screening being held on June 15, 2026. Applicants must meet the minimum qualifications listed above to be eligible for consideration.

If selected for hire, candidate will be required to successfully pass a drug screen and criminal background check. Non-disclosure may result in dismissal. Applicants with unsatisfactory drug screen results will be ineligible for appointment or application to any Provo City position for a minimum period of six (6) months.

Why Provo City?

Provo is a strong, community-centered city with thriving neighborhoods, dedicated residents, and a deep tradition of service and innovation. We build on these strengths by making city government more transparent and efficient, expanding diverse and affordable housing, revitalizing local business districts, and investing in smarter infrastructure and transportation. By planning growth thoughtfully and managing resources responsibly, we maintain a future for Provo that is vibrant, connected and welcoming for families, students, seniors, and business for generations to come. All of this makes Provo well-managed, friendly, economically vibrant, and livable for people at all stages of life. Visit provo.gov to learn more!

Provo City is an Equal Employment Opportunity employer.

Full Time/Part Time:

Full time

Position Type:

Regular

Scheduled Hours:

We appreciate your interest in Provo City employment. Provo has a wide range of jobs you can consider to start and build a fulfilling career serving your community. To create an account, click 'Sign In' in the upper right corner of the screen. From there, you can apply for current job openings or set alerts to be notified of future postings. Opportunities are updated regularly, so check back frequently.

Provo City provides Equal Employment Opportunity under the law to all applicants and employees? regarding all terms and conditions of employment regardless of sex, race, age, ?color, religion, national origin, disability, pregnancy and related conditions, sexual orientation, gender identity, or any other legally protected characteristics. Provo City also adheres to Federal and State anti-discrimination law and will make reasonable accommodations during the application, selection, and employment process for individuals with disabilities unless those accommodations impose an undue hardship on the City.

Email recruit@provo.gov with questions.

Similar Jobs

Service Technician (Warranty/Repair)

ProBuild Company LLC • American Fork, UT • 2d ago

Management & Administrative

Ignite your career at Builders FirstSource, America's largest supplier of building materials, value-added components and building services to the professional market. The #1 name in our industry, we help make the dream o...

2d ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Sandy, UT • 2d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

2d ago

Go to Apply

Security Account Manager

Securitas Security Services USA, Inc. • Lehi, UT • 3d ago

Management & Administrative

Security Account Manager - Full Time Primary Location: Lehi, UT Wage: $95,000-$100,000/YR We are seeking an experienced and highly motivated Security Account Manager to oversee security operations at a large corporate ca...

3d ago

Go to Apply

Security Account Manager

Securitas Security Services USA, Inc. • Orem, UT • 3d ago

Management & Administrative

3d ago

Go to Apply

Security Account Manager

Securitas Security Services USA, Inc. • Eagle Mountain, UT • 3d ago

Management & Administrative

3d ago

Go to Apply

Service Account Manager Associate

UnitedHealth Group • Draper, UT • 3d ago

Management & Administrative

Requisition number: 2357502 Job category: Customer Services This position is Onsite. Our office is located at 12921 S Vista Station Blvd, Ste 200, Draper, UT, 84020. Optum is a global organization that delivers care, aid...

3d ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Lehi, UT • 3d ago

Management & Administrative

3d ago

Go to Apply

Security Account Manager

Securitas Security Services USA, Inc. • Draper, UT • 3d ago

Management & Administrative

3d ago

Go to Apply

Night Manager

Kneaders Bakery & Cafe • Pleasant Grove, UT • 3d ago

Management & Administrative

3d ago

Go to Apply

Customer Service Associate

Walgreens • Riverton, UT • 3d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

3d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)