Job Title: Deductions SpecialistJob Description
The Deductions Specialist reviews, analyzes, and processes customer deduction claims to ensure accuracy, compliance with promotional agreements, and proper financial classification. This role works closely with brokers, accounting, and cross-functional teams to resolve deduction discrepancies, reconcile trade spend activity, and maintain audit-ready documentation in a fast-paced consumer packaged goods environment.
Responsibilities
Evaluate customer deduction claims by reviewing supporting materials provided by brokers and internal systems.
Cross-check promotional agreements against customer invoices to confirm accuracy of pricing, timing, and product details.
Ensure deductions are properly supported, justified, and aligned with approved promotions.
Identify inconsistencies in deduction claims and ensure proper documentation is maintained for resolution and audit readiness.
Partner directly with broker teams to research and resolve deduction discrepancies in a timely manner.
Coordinate with Accounting to classify and process non-promotion-related deductions accurately.
Work cross-functionally with internal stakeholders to ensure timely resolution and accurate clearing of outstanding deductions.
Use trade management platforms such as AR7 or similar systems to review promotional activity and financial data.
Confirm that deductions align with approved promotional plans and system records, escalating issues when necessary.
Assist in tracking and reconciling trade spend activity to ensure accurate reporting.
Interpret promotional contract terms and verify their proper application to customer invoices.
Analyze key contract components such as rates, promotional periods, and eligible products to validate deductions.
Ensure adherence to contractual terms and internal compliance standards in all deduction-related activities.
Review a high volume of deductions per day, with performance measured on throughput and accuracy.
Essential Skills
1-2+ years of experience in deductions, accounts receivable, or a related accounting function.
Solid understanding of accounting fundamentals and deduction management processes.
Ability to interpret contracts and analyze financial documentation, including invoices and promotional agreements.
Prior experience reviewing deductions and supporting documentation.
Proficiency in Microsoft Excel, including pivot tables and lookup functions.
Experience using trade management or accounts receivable systems such as Telus AR7 or similar platforms.
Strong attention to detail with the ability to identify discrepancies and inconsistencies.
Strong problem-solving skills and analytical mindset.
Comfort working cross-functionally and communicating effectively with external partners such as brokers.
Ability to manage a high volume of deductions, with performance expectations around reviewing 50-100 deductions per day.
Additional Skills & Qualifications
Experience in the consumer packaged goods (CPG) industry preferred.
Experience is prioritized over formal degree requirements for this role.
Background in accounts receivable, deductions, or accounting-related positions.
Familiarity with trade spend tracking and reconciliation processes.
Ability to adapt to different trade management or financial systems beyond Telus AR7.
Strong organizational skills and the ability to manage multiple tasks and deadlines.
Clear and professional communication skills, both written and verbal.
Work Environment
This is a fully onsite position with a standard daytime schedule, typically 8:00 a.m. to 5:00 p.m. or 7:00 a.m. to 4:00 p.m. The role operates in a professional office setting, working closely with accounting, finance, and broker teams. You will regularly use trade management platforms such as Telus AR7 or similar systems, along with Microsoft Excel for data analysis, pivot tables, and lookup functions. The environment emphasizes accuracy, timeliness, and collaboration, with performance measured in part by the ability to review approximately 50-100 deductions per day while maintaining high quality and compliance with internal standards.
Job Type & Location
This is a Contract position based out of Ontario, CA.
Pay and Benefits
The pay range for this position is $27.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Ontario,CA.
Application Deadline
This position is anticipated to close on Jun 13, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
