Summary An Supervisory Administrative Officer (AO) for Environmental Management Service (EMS) is responsible for the administrative and technical operation of the service. This includes teaching, research, and supervision. The AO exercises staff responsibility for development, maintenance, and administration of management, quality management, risk management, budget, human resource management and other resource allocation studies and reports, and other pertinent programs as assigned by the Chief of EMS. Responsibilities Duties include but not limited to the following: Staff resource to the Service Chief, EMS Service Planning, organizing, evaluating, coordinating, and implementing the complex administrative activities Strategic planning and fiscal management Liaison with each Approved Contractor as the Contract Officer Representative (COR) Conduct projects and studies that will impact on the overall functions Extensive knowledge of how to graphically present data in a succinct fashion Acts as approving official and ensures that cardholders comply with Federal and VA Acquisition regulation and policies, as well as local procedures Assists in orienting and advising Environmental Management Service employees on VA regulations, policies, and procedures on administration matters, and serves as a team advocate when current policies impair efficient and effective patient care Assists in orienting and advising Environmental Management Service employees on VA regulations, policies, and procedures on administration matters, and serves as a team advocate when current policies impair efficient and effective patient care Monitors budget allocation and execution to ensure that operating program objectives are met Monitors the use and rate of expenditure of budgeted funds in assigned fund control points, review of written documents, and examination of accounting records Maintains all Office of the Chief employees' folders Plans work to be accomplished by subordinates, sets and adjusts short-term priorities, and prepare schedules for completion of work Assigns work to subordinates based on priorities, consideration of the difficulty of work and capabilities of employees Evaluate work performance of subordinates Give advice, counsel, or instruction to employees on work and administrative matters Interview candidates for subordinate positions, recommend appointments, promotions, and reassignments Hear and resolve complaints from employees, referring group grievances and serious unresolved complaints to a higher level Effect minor disciplinary measures and recommend action for more serious cases Identify and arrange for developmental and training needs Find ways to improve production and increase the quality of work Work Schedule: Monday - Friday, 0800-1630 PST Virtual: This is not a virtual position. Position Description/PD#: Supervisory Administrative Officer/PD11042O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Approved PCS Appraised Value Offer (AVO): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. This Occupation Series does not have an Individual Occupational Requirement. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Prepares letters, memorandums, policies and Service action responses, reports and data for internal and external sources Conducting data analysis to evaluate program or office performance Developing recommendations to improve administrative processes Drafting reports, standard operating procedures, or policy documentation for management review Quarterly performance metric analysis, drafting SOPs and policy memoranda, and making recommendations with measurable impact . OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one of the following: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 2 years progressively higher level graduate education. You will be rated on the following Competencies for this position: Administration and Management Computer Skills Contracting/Procurement Managing Human Resources Quality Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing and bending. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
