Project Assistant

Robert Half • San Jose, CA • 6h ago

Description

We are looking for a detail-oriented Project Assistant to support utility-related initiatives in San Jose, California. This Long-term Contract position is ideal for someone who can keep schedules organized, maintain accurate project documentation, and help teams stay aligned on deadlines and deliverables. The role requires strong coordination skills, the ability to manage multiple priorities, and a proactive approach to keeping project activities on track.

Responsibilities:

Coordinate project schedules and monitor key milestones to help ensure construction activities progress according to plan.

Maintain and update master scheduling documents so stakeholders have clear visibility into timelines, dependencies, and upcoming tasks.

Organize, scan, and manage project records to keep documentation accurate, accessible, and compliant with internal standards.

Support project managers with day-to-day administrative and coordination tasks related to active construction projects.

Track deadlines, follow up on outstanding items, and communicate schedule changes or project updates to relevant team members.

Assist in preparing reports, status summaries, and other project materials that support planning and decision-making.

Requirements

Experience supporting delivery, driving, in a project coordination or project assistant capacity.

Working knowledge of timeline management and the ability to keep multiple project activities organized.

Familiarity with master scheduling and maintaining accurate project tracking information.

Ability to scan, organize, and manage project documentation with a high level of accuracy.

Strong project management support skills with attention to deadlines, details, and follow-through.

Effective communication and coordination skills for working with cross-functional teams and stakeholders.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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