Hours/day: 8
Work calendar days: 260
Duration of position: Ongoing
Benefits include: Health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, access to employee walk-in clinic, as well as other optional benefit elections.
SUMMARY:** Responsible for providing executive-level administrative and operational support to the Senior Directors of Human Resources. This position manages high-volume scheduling, communication, document preparation, and front office operations. The HR Administrative Assistant supports department hiring and onboarding logistics, coordinates employee negotiations and internal relations documentation, and maintains department records and staffing data. This role also assists with tracking and reconciling department budgets and provides high-quality customer service to school and district staff on HR-related matters.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Frequency of duties, percent of time and work year may vary based on department or building assignment. This job description is not intended to be all inclusive and the employee will also perform other reasonably related duties as assigned by the supervisor.
Provide high-level administrative support to the Senior Directors of Human Resources and HR staff, including scheduling meetings and appointments, reserving meeting rooms, coordinating travel, and preparing agendas. Draft, edit, and distribute correspondence, forms, memos, and newsletters. Take and transcribe meeting minutes as needed.
Coordinate and support HR division events and internal meetings, including planning logistics, preparing materials, and maintaining agendas and documentation.
Serve as the primary contact for the JSSC HR front desk, responding to a high volume of calls, emails, and walk-in inquiries. Greet visitors, resolve routine and sensitive inquiries, and ensure appropriate referral and follow-up. Maintain consistent coverage during all operating hours.
Prepare and track HR documentation, including employee reports, job orders, staffing forms, and leave requests. Maintain accurate records of FTE allocations and staffing rosters.
Support departmental hiring and onboarding, including coordinating interview logistics, assisting with new hire paperwork, and tracking onboarding tasks and department absences.
Reconcile and monitor all HR department budgets, including tracking expenditures, preparing budget reports, and supporting the annual budget planning process. Process P-card transactions, invoices, purchase orders, and supply requests. Monitor, track, and order all department supplies, furniture, and technology equipment. Process work orders/tickets and maintain supply room.
Coordinate documentation for employee negotiations and internal relations (I.R.) meetings, including preparing association materials, updating collaborative software, and ensuring timely updates to employee agreements and shared district documents.
Maintain HR records and systems, including department files, confidential personnel data, affiliation agreements and contract renewals and shared databases. Ensure accuracy, accessibility, and compliance with district procedures.
Perform other duties as assigned.
EDUCATION AND RELATED WORK EXPERIENCE:
Associate's degree or two-year college certificate in human resources, business administration, communications, or related field required
A minimum of 3 years of administrative office experience; experience in Human Resources strongly preferred
Equivalent combination of experience and education accepted
LICENSES, REGISTRATIONS or CERTIFICATIONS:
Criminal background check required for hire
Notary Public preferred
*Pay range listed above is for employees newly hired to PSD (existing employees please refer to the pay range on the appropriate salary schedule). PSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job-related reasons. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended.
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Poudre School District is dedicated to affirming respect, compassion, and acceptance for all, and we celebrate diversity with regard to all backgrounds and identities. We believe that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. We are an equal opportunity employer committed to building inclusive work environments with employees who reflect our students and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status, or any other protected status in accordance with applicable law. PSD is committed to finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply!**
If you have a mental or physical impairment which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations during any portion of the application process, including testing and/or interviews, please contact us at ADA@psdschools.org{rel="noopener noreferrer" target="_blank"}. If requesting testing and/or interview accommodations, you must contact us at least three (3) working days before the interview or test date.
Please apply directly on our job board via the external link provided. Applications submitted through Connecting Colorado will not be reviewed. Apply directly through our job board here: https://psdschools.schoolspring.com/?jobid=5763290{rel="noopener noreferrer" target="_blank"}
