Medical Biller (Fully on site)
Job Description
The Medical Biller is responsible for the accurate and timely submission of professional and technical medical claims, as well as the proactive research and resolution of unpaid or underpaid claims. This role works closely with insurance carriers, patients, and internal staff to resolve billing issues, secure appropriate reimbursement, and maintain compliant billing practices across physician offices and specialty practices.
Responsibilities
Prepare, review, and submit clean medical claims to commercial insurance carriers, Medicare, Medicaid, and other third-party payers using both electronic and paper formats.
Research, track, and follow up on unpaid, denied, or underpaid insurance claims to ensure timely reimbursement.
Communicate directly with insurance companies to resolve claim rejections, denials, coding issues, and payment discrepancies.
Review patient accounts for accuracy and completeness, obtaining missing or corrected demographic, insurance, or clinical information as needed.
Correct, resubmit, and appeal claims when necessary, ensuring compliance with payer guidelines and billing regulations.
Respond to inquiries from patients, insurance companies, and internal staff regarding billing status, coverage, and payment issues.
Identify and resolve patient billing concerns in a professional and customer-focused manner.
Generate and distribute patient statements and clearly explain balances, insurance payments, and patient responsibility.
Evaluate patient financial situations and assist with establishing payment plans when appropriate.
Monitor delinquent accounts, document all follow-up activity, and escalate accounts for collections when necessary.
Prepare documentation and recommendations for account assignment to collection agencies, as applicable.
Post and reconcile payments from insurance carriers and patients and prepare accurate daily deposit records.
Maintain accurate billing records and ensure all activities comply with HIPAA and confidentiality standards.
Perform routine system maintenance tasks, including daily data backups.
Participate in ongoing training, educational activities, and monthly staff meetings to stay current with billing practices and payer requirements.
Conduct all duties in accordance with company policies and procedures.
Perform other related duties as assigned to support the overall effectiveness of the billing operations.
Essential Skills
Minimum of 3 years of medical billing experience.
Strong knowledge of insurance billing practices for commercial insurance, Medicare, Medicaid, and other third-party payers.
Proficiency with medical billing software and electronic claims submission.
Experience with eClinicalWorks or similar electronic health record and billing systems.
Solid understanding of healthcare billing processes and payer guidelines.
Ability to research, analyze, and resolve unpaid, denied, or underpaid claims.
Strong attention to detail and accuracy in claim preparation, posting, and reconciliation.
Effective verbal and written communication skills for interacting with patients, insurance companies, and internal staff.
Ability to handle patient billing concerns in a professional, customer-focused manner.
Ability to maintain confidentiality and comply with HIPAA standards.
Additional Skills & Qualifications
High school diploma or equivalent.
Experience working in healthcare or physician office billing environments.
Familiarity with eClinicalWorks practice management and billing modules.
Ability to organize and prioritize work to manage multiple accounts and deadlines.
Comfort with participating in ongoing training, educational activities, and staff meetings.
Interest in professional growth and advancement within a growing back-office team.
Work Environment
This position is based in a recently opened office located in Circleville, approximately five minutes from Middletown. The role follows a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. with a 30-minute lunch break. The billing team works in a modern, comfortable office setting with updated facilities and a supportive, outgoing team culture. The environment is designed to foster collaboration, professional development, and room to grow within the organization. Standard professional office attire is expected.
Job Type & Location
This is a Contract to Hire position based out of Circleville, NY.
Pay and Benefits
The pay range for this position is $19.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Circleville,NY.
Application Deadline
This position is anticipated to close on Jun 19, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
