Accounting Assistant

Alamo Group Inc. • Lake Wales, FL • 1w ago

The Accounting Assistant performs entry-level to intermediate accounting and clerical duties supporting daily financial operations within a manufacturing environment specializing in engineered equipment such as grapple trucks, grapple loaders, and knuckle boom loaders. This role supports accounts payable, accounts receivable, general ledger maintenance, and routine financial reporting activities to ensure accurate and timely financial records.

Key Responsibilities

Process accounts payable invoices, ensuring accuracy, proper coding, and approval compliance

Assist with accounts receivable billing, payment posting, and customer account reconciliation

Enter and maintain financial data in ERP/accounting systems (e.g., general ledger entries, journal entries, vendor records)

Reconcile vendor statements and resolve discrepancies in collaboration with procurement and operations teams

Support month-end and year-end close activities, including accrual preparation and account reconciliations

Maintain organized financial records for audits, internal controls, and compliance requirements

Assist with cost tracking for manufacturing jobs, parts, and production-related expenses

Communicate with vendors, suppliers, and internal departments regarding billing and payment issues

Support fixed asset tracking and inventory-related accounting entries as needed

Perform administrative accounting tasks as assigned

Required Qualifications

High school diploma or GED required

Associate degree in Accounting, Finance, or related field preferred

1-2 years of accounting or bookkeeping experience preferred (manufacturing or industrial environment a plus)

Basic knowledge of accounting principles (GAAP fundamentals preferred)

Experience with ERP systems (e.g., Sage, NetSuite, SAP, or similar) preferred

Proficiency in Microsoft Excel and standard office software

Strong attention to detail and organizational skills

Ability to handle confidential financial data responsibly

Preferred Qualifications

Experience in manufacturing, fabrication, or industrial equipment industry

Familiarity with job costing or work-order accounting systems

Exposure to inventory accounting or fixed asset tracking

Experience supporting audits or internal control procedures

Preferred Certifications (not required )

Certified Bookkeeper (CB - AIPB)

QuickBooks Certified User or equivalent ERP certification

Entry-level accounting coursework toward CPA eligibility

Physical Requirements

Ability to sit or stand for extended periods (up to 8 hours per day)

Frequent use of computer, keyboard, and monitor for data entry and analysis

Occasional walking through manufacturing or fabrication shop areas

Ability to lift to 30 lbs. occasionally (files, boxes, or supply materials)

Ability to safely navigate industrial environments with moving equipment nearby when visiting production areas

Ability to wear required PPE when entering manufacturing or assembly floors (e.g., safety glasses, hearing protection, steel-toe shoes as required)

Manual dexterity sufficient for data entry and document handling

Work Environment

Primarily office-based accounting department

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