Position Title:

Secretary - Finance 11-month

FLSA Status:

Non-Exempt

Salary Grade, if non-union:

Pay Grade, if union:

FSRS

Non-Union or Specific Collective Bargaining Agreement:

Educational Support Personnel Union

Our Mission:

The mission of Polk County Public Schools is to provide a high quality education for all students.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties are intended to describe the nature and level of work being performed by the employee assigned to the position. This job description is not meant to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. Other duties may be assigned which are not listed. Additionally, when duties and responsibilities of this job change, this job description will be reviewed and updated, subject to changes and business necessity.

Custom Job Purpose:

This position performs, under supervision, specific duties associated with each building's financial operation. This includes maintaining the building budget, student activity accounts within the guidelines set by the school district's finance office, coordinating and monitoring financial information including deposits and expenditures; and providing information and/or direction as may be requested by assigned building administrators.

Essential Functions of this Job

Performs clerical and record keeping functions that involve significant detail, attention to accuracy and precision in performing the tasks in the prescribed manner required.

a) Enters financial data into records either hard copy of data files/records in District computer files/records.

b) Assists in compiling, researching information, and assists in revising/modifying financial reports.

c) Maintains records for computer/technology incidents.

d) Secures main office daily; turns off equipment, secures monies, secures windows and doors.

Collects fees or monies for various program/building events.

a) Processes yearbook orders

b) Prepares deposit receipts for the district office.

c) Prepare invoices for overdue materials.

d) Collects and processes payments for registration fees, parking passes, activity passes and yearbooks.

e) Collects and processes payments, refunds, and paperwork for computer/technology distribution and maintenance and parking passes.

f) Collect and process payments for various building departments.

Maintains and shares level of professional expertise

a) Attends training sessions, district in-services or staff meetings.

b) Assists in special projects, as appropriate.

Non-Essential Functions of this Job

Performs other duties as assigned.

Knowledge, Skills and Abilities:

Knowledge of the operation and program of the school. Knowledge of office practices and procedures, grammar, spelling, and business correspondence. Knowledge of bookkeeping procedures. Ability to exercise independent judgment. Ability to deal effectively and courteously with students, school personnel, and the general public. Ability to @type at a prescribed rate of speed. Bilingual/biliterate preferred.

Education, Experience and/or Certification/License Requirements

Graduation from an accredited high school or completion of GED, clerical, and secretarial office experience, or an equivalent combination of training and experience.

Work Context:

Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.

Physical Environment:

Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.

Local Code:

10829

EEO5:

The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.

Polk County Public Schools

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Secretary - Finance 11-month