ADMINISTRATIVE ASSISTANT 5
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ADMINISTRATIVE ASSISTANT 5
Salary
$3,127.00 - $6,136.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
403CO-221827-GOL
Department
Office of Juvenile Justice
Opening Date
06/03/2026
Closing Date
6/8/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Office of Juvenile Justice
Central Office
State Police Bldg. 1st Floor
7919 Independence Blvd., Baton Rouge, LA 70806
https://ojj.la.gov/location/ojj-central-office
The Office of Juvenile Justice is seeking a highly organized, efficient, and proactive Administrative Assistant 5 to support the dynamic work of our Human Resources Department. Reporting directly to the HR Director, this role is perfect for someone who thrives in a fast-paced environment, manages multiple responsibilities with confidence, and brings professionalism to every interaction.
As a key member of the HR team, you'll serve as a central point of communication for staff, applicants, and stakeholders while helping keep our operations running smoothly behind the scenes. Your ability to stay organized, anticipate needs, and maintain a positive, solutions-focused attitude will make you an essential part of the department's success.
If you're self-sufficient, detail-driven, and excited about supporting a mission-focused HR team, you'll shine in this role and make a meaningful impact on the employees and programs that keep OJJ moving forward.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:Follows direction reliably, adjusts to feedback, and completes tasks on time.
Communicating Effectively:Communicates clearly, listens actively, and explains complex ideas well.
Demonstrating Accountability:Owns results, meets standards, and responds to feedback professionally.
Acting with Ethics and Integrity:Acts with integrity, respects confidentiality, and treats people fairly.
Adapting to Change:Adjusts quickly and stays effective during change.
Focusing on Customers:Understands customer needs, communicates clearly, and delivers timely, reliable service.
Minimum Qualifications
QUALIFICATION REQUIREMENTS:
MINIMUM QUALIFICATIONS:
Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .
Job Duties and Other Information
Job Duties:
Manages daily administrative tasks- Answers calls, communicates with staff and stakeholders, processes paperwork, and handles mail.
Maintains records & documentation- Organizes files, prepares reports, and manages employment and public records requests.
Serves as primary timekeeper- Processes CATS entries, paper timesheets, payroll reports, and secures payroll records.
Handles COPE & risk testing- Manages COPE testing requests and administers risk assessment testing.
Maintains file room operations- Organizes, secures, and keeps personnel files and HR work areas clean and functional.
Supports special projects- Assists leadership, coordinates screenings, and completes delegated assignments.
Handles purchasing tasks- Prepares 156-Bs, codes expenses, and maintains purchasing documentation.
Position-Specific Details:
Work Location: This vacancy is located at the Office of Juvenile Justice-Central Office in Baton Rouge, Louisiana.
Appointment Type: Probational, Full-time
Career Progression: This position does not participate in a Career Progression Group.
The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c) (https://legis.la.gov/Legis/Law.aspx?p=y&d=79264)
How To Apply:
No Civil Service test score or assessment is required to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).
Resumes will not beaccepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
For further information about this vacancy, contact:
Garilyn London
OJJ/ Human Resources
Garilyn.London@la.gov
In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf) .
If you are contacted for an interview, please let us know at that time if you will need special accommodations.
NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.
This agency participates in the E-Verify system for verification of citizenship and employment authorization.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a current classified employee of the Office of Juvenile Justice serving with permanent status?
Yes
No
02
Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?
Yes
No
03
If 'YES', give the law enforcement authority (city police, sheriff, FBI, etc.), the offense, place and disposition of case. If 'NO', enter N/A.
04
Have you ever been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)?
Yes
No
05
Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt, or implied threats of force, or coercion, or where the victim did not consent or was unable to consent or refuse?
Yes
No
06
If so, when? If "NO", enter N/A.
07
Have you ever been civilly or administratively adjudicated to have engaged in any sexual activity in the community or confinement setting?
Yes
No
08
If so, when? If "NO", enter N/A.
09
Have you ever engaged in sexual abuse in a prison, jail, lockup, community confinement facility or juvenile facility or any other facility @type (as defined in 42 U.S.C 1997)?
Yes
No
10
If so, when? If "NO", enter N/A.
11
If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Office of Juvenile Justice Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Office of Juvenile Justice, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Office of Juvenile Justice that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Office of Juvenile Justice. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Office of Juvenile Justice. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.
Yes, I understand. You may contact my employers, past or present.
No. Do not contact my employers, past or present.
12
DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
I avoid responsibility, deliver poor work, and resist feedback
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.
13
DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
14
ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks
I follow direction with reminders and often need clarification or support
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
15
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
16
FC: Focusing on Customers - How well do you understand and meet the needs of internal or external customers?
I struggle to understand customer needs, provide clear information, or resolve issues.
I respond to customer needs with some support and build basic working relationships.
I understand customer needs, communicate clearly, and deliver timely, reliable service.
I anticipate customer needs, build trust, and deliver personalized, proactive service.
17
FC: Focusing on Customers - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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