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Administrative Assistant

MIDWESTERN STATE UNIVERSITY • Wichita Falls, TX • 5d ago

Position : Accounts Payable Specialist (Business Office)

Department : Business Office

Starting Date : Jun 1, 2026

Salary : $2,757.33 Monthly Plus Benefits

Job # : S072-26

Budget Position # : CD0198

Posted : 05/20/2026

Description

: The Accounts Payable Specialist Provides advanced accounting and administrative support to the Business Office in the areas of travel and accounts payable. This position is responsible for processing all travel reimbursements, encumbrances, and advances, as well as performing the monthly reconciliation of the universitys travel advance account. The Accounts Payable Specialist enters and maintains all vendor invoices within the universitys system and Uniform Statewide Accounting System (USAS), ensuring that payments for both invoices and travel are accurate, timely, and fully compliant with university and state regulations. This role requires exceptional attention to detail, accuracy, and professionalism, along with strong communication skills to effectively assist departments with travel and payment procedures. Serves as a primary contact for university departments regarding travel and accounts payable inquiries. Work is performed independently and collaboratively under the general supervision of the Accountant III.

Examples

: Travel Management

Reviews, verifies, and processes all travel reimbursements, travel encumbrances, and travel advances for faculty, staff, and other university personnel. Ensures all travel documentation complies with university, state, and federal regulations. Provides guidance and assistance to departments on travel procedures, allowable expenses, and documentation requirements. Reconciles the travel advance account monthly and follow up on outstanding advances to ensure timely settlement. Maintains travel reimbursement spreadsheet for direct payment vouchers to confirm that travel reimbursements are not duplicated.

Accounts Payable Processing

Enters all invoices into the universitys ERP (Banner) and the USAS for payment. Reviews invoices for accuracy, proper documentation, and approval prior to entry. Assists departments with resolving invoice or payment discrepancies. Coordinates with the Accountant III to ensure timely processing of payments. Confirms on purchase order invoices that the remittance address matches the accounts payable address in Banner.

Financial Recordkeeping and Compliance:

Maintains organized and accurate records of all processed travel and invoice transactions. Ensures compliance with university financial policies, accounting standards, and audit requirements. Assists with internal and external audits by providing documentation. Participates in month-end and year-end closing activities related to accounts payable and travel accounting.

Physical Condition

Experience

: Four or more years of experience in general office work with emphasis on accounting operations and customer service.

Knowledge

: Working knowledge of accounting policies and standard office procedures. Requires specific knowledge of university and state payment policies and procedures. Requires specific knowledge of state travel policies and procedures. Must be skilled in the use of personal computers including Microsoft applications, calculator by touch, and other general office equipment.

Education

: Graduation from high school or equivalent required, supplemented by courses in accounting or business. Some college level courses preferred, but not required.

Additional Requirements

: Strong organizational and communication skills (written and verbal) with the ability to multi-task, prioritize, maintain confidentiality, and meet deadlines. Customer-service focused, favorably always representing the university. Use of spreadsheet, database, and word processing software.

Standard Requirements

: Requires the ability to maintain positive working relationships with students, faculty, staff, and the community. Must adhere to Universitys core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements. Regular reliable attendance is required.

This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by Title IX. May serve as Campus Security Authority as outlined by the Clery Act.

All qualified applicants will receive consideration for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

To Apply:

Submit a state of Texas application, cover letter, resume and list of three references to the Human Resources Department:

E-mail: [human.resources@msutexas.edu]{rel="noopener noreferrer" target="_blank"}

Click here to download your State of Texas Application{rel="noopener noreferrer" target="blank"}

Midwestern State University

Human Resources Department

3410 Taft Boulevard

Wichita Falls, TX 76308

Phone: [940-397-4221]{rel="noopener noreferrer" target="_blank"}

Fax:940-397-4780

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