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Receptionist (Contingent) - Heartwood Lodge

Trinity Health • Spring Lake, MI • 14h ago

Employment Type:

Part time

Shift:

Day Shift

Description:

The Receptionist (Administrative Assistant) will play a critical role in providing administrative and clerical support to ensure the efficient operation of the facility. This position will involve a variety of tasks, including managing communication, coordinating schedules, maintaining records, and supporting both staff and residents with administrative needs.

Key Responsibilities:

Greet visitors and direct them to the appropriate departments or personnel with warmth and professionalism.

Answer and manage incoming phone calls, emails, and mail correspondence.

Assist in scheduling appointments, meetings, and maintaining calendars for leadership staff.

Maintain accurate and organized filing systems, including resident records and administrative documents.

Prepare letters, reports, and other documents as needed.

Support human resources functions, including onboarding new employees and maintaining personnel records.

Order office supplies and maintain inventory levels.

Assist with billing, data entry, and basic bookkeeping tasks.

Collaborate with various departments to ensure administrative needs are met.

Uphold the mission and values of the Sanctuary of Holy Cross in all interactions.

Qualifications:

High school diploma or equivalent required; associate's degree preferred.

Minimum of 2 years of administrative or clerical experience, preferably in a healthcare or long-term care setting.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Excellent written and verbal communication skills.

Strong organizational skills with the ability to prioritize tasks and meet deadlines.

Ability to work independently and as part of a team.

Compassionate demeanor and commitment to serving the needs of residents and staff.

Knowledge of medical terminology and healthcare systems is a plus.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran

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