Part-Time Admin

Aston Carter • Dundalk, MD • 5h ago

Job Title: Part Time Administrative Assistant

Job Description

This role provides essential administrative and clerical support, with a strong focus on data entry, document management, and coordination through vendor portals and internal systems. The Administrative Assistant ensures accurate and timely handling of invoices and records while supporting daily office operations and delivering professional front-desk support as needed.

Responsibilities

Log into vendor portals to retrieve invoices and supporting documentation in a timely and accurate manner.

Download invoice data and enter all required information accurately into internal systems, including ERP platforms, without performing payment processing.

Scan, file, and organize both physical and electronic documents to maintain a well-structured records system.

Maintain organized records and ensure all documentation is easily accessible for internal stakeholders.

Answer and direct incoming phone calls in a professional and courteous manner.

Provide general administrative and clerical support, including filing, data entry, and other office tasks as needed.

Collaborate with team members to ensure smooth administrative workflows and consistent documentation practices.

Essential Skills

Proven attention to detail and a high level of accuracy in data entry tasks.

Ability to navigate multiple systems and online vendor portals comfortably.

General technical proficiency with the ability to learn new software quickly.

Experience with administrative support, clerical work, and office assistance.

Proficiency with Microsoft Office applications for everyday administrative tasks.

Experience working with ERP systems or similar business software.

Strong organizational skills and the ability to manage routine tasks independently.

Dependable work habits and a consistent, reliable approach to completing assigned duties.

Additional Skills & Qualifications

Familiarity with accounting or ERP systems, with experience using VISTA considered a plus.

Previous administrative, office support, or clerical experience preferred.

Experience with document filing, record keeping, and general office administration.

Comfort working in an environment that relies on both digital and physical documentation.

Work Environment

This position is on site approximately 2-3 days per week, for a total of roughly 20-24 hours per week. The role involves working with vendor portals, ERP systems, Microsoft Office, and other internal software tools while handling both electronic and physical documents. The work environment is office-based and supports focused, detail-oriented tasks, including data entry, filing, and general administrative support.

Job Type & Location

This is a Contract position based out of Dundalk, MD.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dundalk,MD.

Application Deadline

This position is anticipated to close on Jun 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Similar Jobs

Program Support Assistant

Veterans Affairs, Veterans Health Administration • Baltimore, MD • 26min ago

Summary The Program Support Assistant serves the Caregiver Support Program within the VA Maryland Health Care System. The Program Support Assistant demonstrates independence of action, general latitude for decision makin...

26min ago

Go to Apply

Staff Physician-Deputy Chief of Staff for Clinical Operations

Veterans Affairs, Veterans Health Administration • Baltimore, MD • 42min ago

Hospital & Medical

Summary The Deputy Chief of Staff (DCOS) for Clinical Operations serves as a key member of the leadership team and the principal assistant to the Chief of Staff in clinical, administrative, and performance-related matter...

42min ago

Go to Apply

Configuration Analyst Supply Chain (Hybrid in Kansas City Office)

Oracle • Annapolis, MD • 1h ago

Management & Administrative

Job Description We are hiring a SR Configuration Analyst. This Intermediate position will require solution knowledge in Supply Chain and cross train in the other solutions if needed. It requires the ability to operate in...

1h ago

Go to Apply

Senior Director Supply Chain Planning IBP - SEF

Stanley Black and Decker • Towson, MD • 1h ago

Manufacturing & Warehouse

Senior Director Supply Chain Planning IBP - Hybrid Towson, Maryland, Charlotte, NC, Valley City, OH or New Britain, CT Come make the world and accelerate your success It takes great people to achieve greatness. People wi...

1h ago

Go to Apply

Telecom Warehouse Specialist

TEKsystems • Perry Hall, MD • 2h ago

Manufacturing & Warehouse

Job Description A leading telecommunications vendor provides full turnkey solutions across both wireless and wireline sectors throughout the DMV and East Coast regions. The organization supports major carriers as well as...

2h ago

Go to Apply

Warehouse & Inventory Coordinator

American Red Cross • Baltimore, MD • 2h ago

Management & Administrative

Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are y...

2h ago

Go to Apply

Contract Administrator/Principal Contract Administrator

Northrop Grumman • Linthicum Heights, MD • 3h ago

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE REQUIRED FOR START: No CLEARANCE TYPE: Secret TRAVEL: Yes, 10% of the Time Description At Northrop Grumman, our employees have incredible opportunities...

3h ago

Go to Apply

Assistant Grocery Department Manager

Defense Commissary Agency • Fort Meade, MD • 3h ago

Retail & Hospitality

Summary Assistant Grocery Department Managers plan, direct, and supervise work in the grocery department of a commissary. This may include a small warehouse or repositioning area, a separate receiving area, and/or contra...

3h ago

Go to Apply

IT SPECIALIST (PLCYPLN)

Defense Information Systems Agency • Fort Meade, MD • 3h ago

IT & Engineering

Summary This position is being recruited under 10 USC 1599f into the Cyber Excepted Service and does NOT convey eligibility to be converted to the Competitive Service. It has been identified as a position necessary to ca...

3h ago

Go to Apply

Librarian

Defense Media Activity • Fort Meade, MD • 3h ago

Management & Administrative

Summary This position is part of the Department of War Media Activity (WMA). The incumbent will be responsible for the management and daily operations of the Defense Information School military library, which provides pr...

3h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)