Records Manager

Robert Half • Newport Beach, CA • 1h ago

Description

We are looking for someone to join a boutique personal injury law firm in Newport Beach, California. This entry level, onsite role supports a litigation team by securing, organizing, and maintaining medical records that are essential to active casework. The position is well suited for someone early in their career who brings strong office coordination skills, sound judgment with confidential information, and a highly organized approach to document management.

Responsibilities:

Obtain medical and related case records from hospitals, physician offices, and other third-party sources to support litigation matters.

Partner with attorneys, paralegals, clients, and healthcare providers to follow up on outstanding documentation and keep record requests moving on schedule.

Review incoming files for completeness, identify missing treatment periods or documents, and escalate gaps so they can be resolved promptly.

Organize digital case materials in the firm's system by applying consistent indexing, file naming, and document storage practices.

Maintain exhibits and supporting records so they are easy for the legal team to locate and use throughout the life of each case.

Handle sensitive medical information with discretion and in accordance with confidentiality expectations and legal office standards.

Prepare basic summaries, treatment timelines, or billing overviews when requested to assist the litigation team's case preparation.

Work closely with an entry-level paralegal, senior paralegal, and attorney as part of a collaborative team structure on active matters.

Requirements - Prior office experience is required; experience in a law firm or legal support setting is helpful but not required.

Ability to work onsite in Newport Beach, California on a permanent basis.

Strong organizational skills with the ability to manage high volumes of records and maintain accurate digital files.

Strong communication skills for interacting with clients, medical providers, and internal legal staff.

Comfort working with confidential medical documentation and handling sensitive information responsibly.

Familiarity with records management, electronic medical records, or similar document-heavy administrative work is preferred.

Ability to learn legal and office software quickly, including case management and Microsoft Office tools.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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