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Administrative Assistant

Robert Half • Patterson, CA • 2d ago

Description We are looking for an Administrative Assistant to support building division operations for a non-profit organization in Patterson, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing front-desk service, detailed document review, and administrative coordination in a fast-paced environment. The role will help keep permit-related activities organized, provide responsive support to the public and internal teams, and maintain accurate records across multiple administrative processes.

Responsibilities:

Welcome visitors, respond to incoming phone inquiries, and guide customers to the appropriate resources or personnel.

Examine permit submissions for accuracy and completeness, confirming supporting items such as contractor licensing, bonds, workers' compensation, and insurance documentation.

Prepare and issue eligible over-the-counter permits while ensuring records are properly documented.

Receive residential and commercial permit applications and development plans, log materials, and route documents for plan review.

Enter and update plan review details from various departments within the tracking system and produce reports as needed.

Maintain organized permit files by scanning, copying, filing, retrieving, and preserving documents for ongoing and completed cases.

Record daily inspection results and approvals in the automated system, then finalize and close permits once all requirements have been met.

Build cooperative working relationships with community groups, public agencies, internal staff, city representatives, and members of the public.

Provide additional administrative and clerical support to the building division as assigned. Requirements

We are looking for an Administrative Assistant to support building division operations for a non-profit organization in Patterson, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing front-desk service, detailed document review, and administrative coordination in a fast-paced environment. The role will help keep permit-related activities organized, provide responsive support to the public and internal teams, and maintain accurate records across multiple administrative processes.

Responsibilities:

Welcome visitors, respond to incoming phone inquiries, and guide customers to the appropriate resources or personnel.

Examine permit submissions for accuracy and completeness, confirming supporting items such as contractor licensing, bonds, workers' compensation, and insurance documentation.

Prepare and issue eligible over-the-counter permits while ensuring records are properly documented.

Receive residential and commercial permit applications and development plans, log materials, and route documents for plan review.

Enter and update plan review details from various departments within the tracking system and produce reports as needed.

Maintain organized permit files by scanning, copying, filing, retrieving, and preserving documents for ongoing and completed cases.

Record daily inspection results and approvals in the automated system, then finalize and close permits once all requirements have been met.

Build cooperative working relationships with community groups, public agencies, internal staff, city representatives, and members of the public.

Provide additional administrative and clerical support to the building division as assigned.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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