Administrative Coordinator-Senior

Intermountain Health • Provo, UT • 7h ago

Job Description:

The Administrative Coordinator - Senior is responsible for the coordination of various administrative functions for a major service line or a group of leaders in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.

The Administrative Coordinator - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders. Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments.

The Administrative Coordinator - Senior provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support. May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.

The Administrative Coordinator - Senior may supervise other Administrative Coordinators.

Schedule - Monday - Friday 9:00am - 5:00pm

Essential Functions

The Administrative Coordinator - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders.

Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments.

May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.

The Administrative Coordinator - Senior may supervise other Administrative Coordinators.

Skills

Department Management

Calendar Management

Schedule Management

Travel and Expense Management

Scheduling

Meeting Management

Outstanding Organizational Abilities

Answering Telephones

People Management

Office Administration

Organizing

Required Qualifications

Demonstrated experience supporting a director, multiple managers or functional area in an office setting

Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail

Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings

Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Preferred Qualifications

Associate degree. Education must be obtained through an accredited institution. Degree will be verified.

Experience working in a healthcare setting.

Experience with spreadsheets and presentation software.

Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).

Physical Requirements

Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.

Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.

Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.

For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location:

Intermountain Health Utah Valley Hospital

Work City:

Provo

Work State:

Utah

Scheduled Weekly Hours:

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$24.00 - $36.54

We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here (https://intermountainhealthcare.org/careers/benefits) .

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.

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