Administrative Coordinator 4 (Central Records)
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Administrative Coordinator 4 (Central Records)
Salary
$2,732.00 - $4,682.00 Monthly
Location
New Orleans, LA
Job Type
Classified
Job Number
PNO-942-052926-LR
Department
Port of New Orleans Port Commission
Opening Date
05/29/2026
Closing Date
6/12/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
PNO-942-052926-LR
At the Port of New Orleans, our mission is to drive economic prosperity throughout our tri-parish jurisdiction: Jefferson, Orleans and St. Bernard. We collaborate with state and local partners to ensure that we can continue to be a vital link to the world for businesses and consumers throughout Louisiana and beyond.
Port NOLA seeks an Administrative Coordinator 4 that will provide operational support for the Port of New Orleans and the New Orleans Public Belt Records Department.
The role performs digitization and indexing functions, including scanning, file conversion, metadata assignment, and data entry into electronic content management systems to support a centralized records repository. Maintains inventory controls and tracking systems, monitors record checkout and storage processes, and assists with retrieval, storage coordination, and reconciliation of inventory discrepancies. Provides guidance on records systems and microfilm equipment, generates reports and work logs for performance tracking, and supports audits, disposals, training, and special records management initiatives. The position also requires assisting with the movement and storage of record boxes and the ability to lift up to 35 pounds.
Help ensure the integrity, accessibility, and preservation of vital agency records - apply today to join the Port of New Orleans Team!
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.
Focusing on Customers:The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .
Job Duties and Other Information
Job Duties:
Process and organize hard copy and electronic records in accordance with records retention schedules, ensuring accurate classification, labeling, and inventory tracking.
Perform digitization and indexing of records by scanning documents, converting electronic file formats, and entering metadata into electronic content management systems to maintain centralized repositories.
Assist internal users with records retrieval and service requests by researching files, maintaining tracking logs, monitoring storage inventories, and providing timely support and guidance on records systems and tools.
Position-Specific Details:
Appointment Type: Probational, Promotional, or Job Appointment
Career Progression: This position may be filled as an Administrative Coordinator 4.
Work Schedule:Work hours are 8:00 AM to 4:30 PM, Monday - Friday.
Port NOLA offers competitive benefits that prioritize safety, health and wellness for our employees.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Lynetta Robinson
Port of New Orleans / Human Resources
P.O. Box 60046
New Orleans, LA 70160
(504) 528-3226
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Have you included "ALL" of your work experience on your application? If not, please return to the "Work Experience" section to complete your application.
Yes
No
02
Are you currently employed by the Port of New Orleans?
Yes
No
03
ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
04
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience.
05
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
06
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience.
07
FC: Focusing on Customers - How well do you understand and meet the needs of internal or external customers?
I struggle to understand customer needs, provide clear information, or resolve issues.
I respond to customer needs with some support and build basic working relationships.
I understand customer needs, communicate clearly, and deliver timely, reliable service.
I anticipate customer needs, build trust, and deliver personalized, proactive service.
08
FC: Focusing on Customers - Explain your selection by providing specific examples from your experience.
09
FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
10
FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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