ADMINISTRATIVE ASSISTANT III

State of Arizona • Phoenix, AZ • 1h ago

Job No: 541057

Work Type: Full-time

Location: PHOENIX

Categories: Administrative Support/Customer Service

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE ASSISTANT III

Job Location:

Address: Arizona State Prison Complex (ASPC) - Phoenix

2500 East Van Buren Street

Phoenix, Arizona 85008

Posting Details:

Salary: $38,400.00

Grade: 17

Closing Date: Open Until Filled

Job Summary:

This opportunity can take your career to the next level...

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a Full-Time Administrative Assistant III who completes special projects as requested by the Deputy Warden/Associate Deputy Warden/Administrator.

This position also researches and responds to public inquiries, drafts letters for Deputy Warden's signature, coordinates special events, meetings and employees recognition, maintains Deputy Warden's calendar, and inventory of office equipment and supplies at the Arizona State Prison Complex (ASPC) - Phoenix.

This opportunity is for you, Apply today, and join the world of the Department of Corrections!

Job Duties:

-Researches and compiles reports, letters, inquiries, and policy update

-Maintains operating budget to include purchasing and tracking expenditures

-Tracks disciplinary actions and preparation of final outcome documents

-Completes projects as assigned

-Coordinates special event fundraisers

-Conducts the Capital Equipment Inventory

-Drives on State business

-Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

-Arizona Department of Administration (ADOA) personnel rules and ADCRR policies and procedures

-Grammatical formatting using concise, specific, and grammatically correct non-technical language

-Organizational movement

-Management of business practices and work processing

-Accounting and budgeting procedures

Skill in:

-Written and verbal communication

-Establishing and maintaining interpersonal relationships

-Organization

-Project management and composing correspondence

Ability to:

-Plan, analyze and coordinate activities and establish priorities

-Develop effective operating procedures

-Assess situations and make sound decisions

-Interprets policies and procedures

-Work in a prison environment

Selective Preference(s):

-Working knowledge of computer programs, including Microsoft Office and Google Suite

-Three (3) years of responsible administrative experience reporting to a Manager or Administrator

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation and drug test.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

Vacation and sick days with 10 paid holidays per year

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).

Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options

Exceptional retirement program

Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program

An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)

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