Supervising Administrative Assistant
Salary
$4,745.00 - $5,910.00 Monthly
Location
Denver, CO
Job Type
Full Time
Job Number
JCA-DENSPAA-052726
Department
Office of the State Public Defender
Opening Date
05/27/2026
Closing Date
6/3/2026 11:59 PM Mountain
FLSA
Determined by Position
Primary Physical Work Address
1560 Broadway, Denver, CO 80202
Department Contact Information
recruitment@coloradodefenders.us
Type of Announcement
This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.
How To Apply
Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.
Description
Benefits
Department Information
About the Colorado State Public Defender:
Colorado's Office of the State Public Defender (OSPD) maintains a reputation as one of the top organizations in the nation specializing in the delivery of indigent criminal defense. We operate as an independent agency within the Judicial Branch of Colorado State Government with nearly 1,000 dedicated employees assigned to twenty-one Regional Trial Offices, a centralized Appellate Division, and a centralized Administrative Office. The mission of OSPD is to defend and protect the rights, liberties and dignity of those accused of crimes who cannot afford to retain counsel. We do so by providing constitutionally and statutorily mandated representation that is effective, zealous, inspired and compassionate. We seek to hire professionals who are dedicated to furthering our mission and demonstrate compassion in their service to our clients. We are a fast paced, team-oriented environment, where self-motivation and a personal commitment to high performance are important attributes for success.
Benefits of Working for the OSPD:
Medical Insurance
Basic Vision Insurance - included with medical plans
Dental Insurance
State Paid Life Insurance
State Paid Short-Term Disability
FSA - Healthcare and Dependent Care
HSA Plan with Employer Contribution
Generous Paid Time Off & Sick Leave
Flexible Schedules
11 paid holidays
Access to Mental Health and Well-Being Resources
Colorado PERA
401(k) and 457 Supplemental Retirement Plans
For more information on benefits please visit https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits. For additional information on PERA visit www.copera.org.
Additional information about the Office of the Colorado State Public Defender can be found at:http://www.coloradodefenders.us/
Position Purpose and Objectives/Definition of Work:
We are recruiting to fill a Supervising Administrative Assistant position for Colorado State Public Defender's regional trial offices.This is the first-line supervisor responsible for overseeing the work of a group, unit or team of non-supervisory employees within the administrative support function of the office. Supervisory responsibilities include, but are not limited to, assigning work, performance management, modifying and authorizing work procedures, and resolution of personnel matters under the direction of the Office Manager. Positions have demonstrated an advanced level of skill and experience across a broad variety of assignments involving work of the highest complexity. Positions require effective interpersonal and communication skills (e.g. providing direction and feedback, constructively dealing with conflict), as well as problem-solving. Within the assigned leadership capacity, positions are able to formulate solutions to original problems to guide less experienced staff in handling a broad spectrum of cases or work assignments. Positions assume administrative responsibilities; mentor staff through coaching, developing and training in-house or agency-wide; represent the office and agency to clients and external groups as appropriate; and, support and implement the directives of upper management. Positions perform administrative support work, frequently in an advanced capacity. Transactional workload may be reduced as deemed necessary by the Office Manager or Office Head. This classification is not progressive; positions are allocated based on the business needs as determined by the State Public Defender.
Primary Duties and Responsibilities:
Provides direct supervision over a small group or unit of administrative support staff, including: prioritizing and assigning work; conducting employee performance evaluations and reviews; ensuring employees are trained; ensuring that employees follow policies and procedures; and, making hiring, termination, and disciplinary recommendations.
Assists other supervisors and managers in coordinating and monitoring case assignments and day-to-day activities; modifying and authorizing work procedures; providing direction and guidance to effectively manage time, travel, and resources; and, resolving personnel and other matters.
Assists the Office Manager and Office Head in office management duties such as leading meetings; serving as a resource or technical expert to other staff including recognizing and answering ethical questions and identifying conflict determinations; and, filling system-wide, State Office needs. Assists in other related regional office management duties such as audits, personnel actions, leave tracking, state vehicles, mandated costs, travel and mileage reimbursements, purchasing supplies, and building maintenance.
Performs a range of administrative support duties, from routine to the most difficult and complex work involved in providing client support; processing eligibility applications; managing case files from opening through closing and file destruction; and, maintaining and updating information in the Case Management Database. Additionally, Supervising Administrative Assistants demonstrate advanced knowledge and understanding to interpret the eligibility guidelines; handle and resolve problems with more complex applications; and, ensure staff compliance with policies and procedures in the performance of day to day tasks.
Delivers training to administrative support staff, other regional office staff and interns on court processes, utilizing the Colorado Courts Data Access and Case Management Database systems, and related office policies and procedures. Serves as a mentor being readily and regularly accessible to assigned administrative support staff.
May assist in running standard reports and compiling data from the Case Management Database for the purpose of tracking statistics and providing summary reports for office management; and, conducting conflict checks of complex cases for referral to the Office Head.
May transcribe interviews conducted by the defense team or law enforcement, which requires attention to detail. May be required to testify in court or sign a sworn affidavit regarding the accuracy of transcripts, administrative matters, and record keeping.
Assists other regional offices in performing a variety of support services, as assigned.
Attends meetings and trainings as required.
Performs other duties as assigned.
Minimal Educational / Professional Qualifications:
QUALIFICATIONS: Employees must be able to perform the essential functions of the job, with or without reasonable accommodation.Education and Experience:
Graduation from high school or equivalent required. No prior experience required.
Knowledge of English language, grammar, and punctuation.
Knowledge of basic math (addition, subtraction, multiplication and division);
Knowledge of standard software applications such as, Microsoft Office Word, Excel, internet browsers and e-mail.
Preferred Qualifications:
Client/customer service experience in a fast-paced environment;
Basic clerical and administrative skills such as, data entry, uploading electronic files, managing files/records, and answering phones;
Training or experience that provided a knowledge of court systems and legal terminology;
Experience working in an environment serving indigent populations;
Spanish-speaking skills.
Description of Job
To apply and for a full description visit: https://secure7.saashr.com/ta/6145154.careers?ShowJob=604449491
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
To apply and for a full description visit:https://secure7.saashr.com/ta/6145154.careers?ShowJob=604449491
Supplemental Information
To apply and for a full description visit:https://secure7.saashr.com/ta/6145154.careers?ShowJob=604449491
Employer
State of Colorado
Address
See the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
