DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS
Are you looking to join a strong, supportive team in Moscow? The Youth Safety and Permanency team within the Idaho Department of Child, Youth, and Family Services is currently seeking a qualified individual for the position of Administrative Assistant 1. These positions perform a wide variety of secretarial functions. Incumbents are delegated the authority to coordinate non-routine secretarial and clerical activities. Incumbents compose letters, correspondence, and memos requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports. They utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats. Incumbents schedule and coordinate arrangements for meetings and conferences. Incumbents act as a liaison between their organizational unit and external customers. Incumbents must be knowledgeable of multiple procedures and program requirements to respond to inquiries, explain department services, policies, procedures, and rationale for decisions to customers. Incumbents may: perform legal secretarial support functions and apply knowledge of the legal system to prepare and process legal documents; have responsibility for financial record keeping including monitoring budgets, preparing financial transactions; supervise support staff or have lead work responsibilities.
BENEFITS:
The State of Idaho offers a robust total compensation and benefits package, including but not limited to:
We have one of the Nation's best state retirement systems (https://www.persi.idaho.gov/members-1/) (PERSI) that offers a lifetime benefit at retirement.
11 paid holidays
Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
Paid parental leave (https://dhr.idaho.gov/information-for-state-employees/)
Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30+ hours per week)
2 voluntary supplemental retirement plans including both pre-tax and Roth options
Deferred compensation plan
Life insurance for self, spouse, and children
Short and long-term disability insurance
Flexible Spending Accounts (FSA)
Wide variety of training opportunities
Some positions offer flexible hours and/or telecommuting
Additional perks and discounts (https://www.regence.com/producer/tools-for-members/advantages-discounts) available through medical provider
Public Service Loan Forgiveness (PSLF) Eligibility (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)
Employee assistance program
Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.*
EXAMPLE OF DUTIES:
Perform a wide variety of administrative and secretarial functions to support the Service Integration team and Division leadership.
Draft and edit correspondence, memos, and other business documents with minimal supervision.
Compile, research, and analyze information from multiple sources to prepare clear, accurate redacted reports.
Utilize a variety of software and databases to create, process, and maintain administrative records containing technical information and complex formats.
Organize data and manage databases to support division operations and reporting.
Coordinate activities requiring complex logistical arrangements, including arranging travel for child welfare staff and clients.
Interpret and respond to inquiries regarding department services, policies, and procedures with excellent customer service.
Prepare and process financial transactions such as credit card transmittals, billing, purchasing card reviews, and other bookkeeping records; work with vendors and the financial unit to ensure accuracy and compliance with accounting procedures in addition to creating and tracking vendor payments in a timely and efficient manner.
MINIMUM QUALIFICATIONS:
You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.
Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception.
Good knowledge of gathering and compiling data.
Good knowledge of balancing and coordinating a workload for multiple projects.
To meet these minimum qualifications, you must have the following:
One year of work experience performing a wide variety of office support functions as the predominant responsibility of the job; OR successful completion of the core requirements for an Associate (A.A.) degree in an office administration course of study or equivalent.
At least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff.
At least 1 year of work experience gathering information from a variety of sources to collect and compile requested information and requires a good knowledge of services, operations, or programs.
At least 1 year of office work experience which require balancing, coordinating, and setting priorities for multiple projects with varying deadlines, or for multiple supervisors.
At least 1 year of office experience using word processing software to format a variety of business documents; OR recent word processing training coupled with at least 6 months' experience performing word processing in a business office setting.
At least 1 year of office experience which required composing and editing a variety of business documents on a regular basis; OR successfully completed at least 1 college-level English composition or business English class AND have 6 months of experience composing business documents.
Below is preferred experience. It is not required for the position but applicants with this experience may receive consideration over other applicants.
Able to perform financial duties as needed by program. Typically gained by 2-year prior work experience.
Credit card reconciliation and bill payment processing. Typically gained by 2-year prior work experience.
Make travel arrangements and have strong organizational skills. Typically gained by 2-year prior work experience.
Ability to review and process critical, confidential and sensitive information. Typically gained by 2-year prior work experience.
Learn About a Career with DHW (https://healthandwelfare.idaho.gov/about-dhw/dhw-careers)
If you have questions, please contact us at:
Email is the quickest way to get an answer to your questions.
(answered Monday through Friday during business hours MST)
EMAIL:dhwjobs@dhw.idaho.gov
PHONE: (208) 334-0681
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations.
