Job searching is a lot better with someone in your corner. Kelly ®Professional & Industrial is seeking a Sales Marketing Coordinator in Irvine CA .
Why you should apply?
$40 per hour
Monday-Friday Work Schedule 8am-5pm (3 days from home)
3 Weeks PTO and Medical, Dental, Vision Insurance offered
Access to outstanding Kelly perks via https://www.mykelly.us/us-mykelly/perks/
Position Summary
The Sales, Marketing and Commercial Ops Assistant supports the Sales, Marketing and Commercial Ops teams by coordinating projects, managing administrative tasks, and assisting with the execution of initiatives that enable the groups to deliver commercial excellence. This role requires strong organizational skills, attention to detail, and the ability to collaborate effectively in a fast-paced environment.
Key Responsibilities
Sales, Marketing & Project Support
Assist with project planning, including scheduling, task breakdown, resource allocation, and timeline development.
Maintain project trackers and documentation to ensure accuracy and timeliness.
Manage sales and marketing databases, mailing lists, and campaign tracking tools.
Support event logistics, including scheduling, vendor coordination, and preparation of materials.
Track project timelines and deliverables to ensure deadlines are met.
Prepare project documentation such as schedules, reports, and meeting notes.
Serve as a backup support to one other Admin as needed
Communication & Collaboration
Schedule meetings, manage agendas, and follow up on action items.
Prepare and distribute meeting agendas, notes, and progress updates.
Draft internal communications and assist with external messaging as needed.
Coordinate communication between project teams, leadership, and external partners.
Data & Reporting
Assist in preparing status reports, dashboards, presentations, and performance metrics for leadership review.
Process Improvement
Contribute to continuous improvement by refining workflows, templates, and tracking tools.
Promote best practices to ensure consistency and operational effectiveness.
Administrative Support
Provide limited administrative assistance to leadership, including travel arrangements, scheduling, and special projects on an ad-hoc basis for Head of Sales & Regional Sales Directors
Submit work requests via eMarketplace, assist with vendor management, coordinate contracts, generate purchase orders, monitor expenses, and track budgets.
Support financial processes such as procurement and budgeting.
Manage Sales leadership and Comm Ops processes such as Field visit Letter tracking and Mail and Device tracking
Assist with logistics for special events and Town Hall meetings.
Facilitate onboarding and offboarding processes for employees as needed.
Serve as a point of contact for credentialing, policies, procedures, and grant processes.
Exercise discretion and judgment in handling confidential matters and provide status updates to management.
Qualifications
Bachelor's degree in Marketing, Communications, Business, or related field.
2-4 years of experience in sales & marketing support, project coordination, or related roles.
Experience supporting a Sales Organization.
Proficiency in Microsoft Office Suite; familiarity with project management tools and AI.
Strong organizational, multitasking, and communication skills.
Experience with event coordination and vendor management preferred.
Ability to work independently and collaboratively in a fast-paced environment.
Experience with PO Management systems preferred
Core Competencies
Attention to detail and accuracy
Initiative and follow-through
Stakeholder engagement and relationship management
Problem-solving and prioritization
Collaboration and interpersonal communication
Adaptability in dynamic environments
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
