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Electronic Monitoring Program Secretary

City Of Dayton • Dayton, OH • 4h ago

DAYTON MUNICIPAL COURT

301 W. Third St.

Dayton, OH 45402

937-333-4338

An Equal Opportunity Employer

EMPLOYMENT OPPORTUNITY

JOB TITLE: ELECTRONIC MONITORING PROGRAM PART-TIME SECRETARY

DEPARTMENT: Supervision, Electronic Monitoring Program

REPORT TO: The Chief of Supervision and Deputy Chief of Supervision

STARTING SALARY: $22,318.00

HOURS: Part-Time, 9:00 a.m. --- 1:00 p.m.

POSTED: May 20, 2025

DEADLINE: June 5, 2026

JOB PURPOSE AND OVERVIEW

Perform clerical and secretarial support for the Electronic Monitoring Program (EMP). Perform administrative tasks such as receiving and processing EMP money orders. Contact for the Program with the Court staff, Jail, attorneys, defendants, community organizations, government entities, and the public. Troubleshoot issues related to EMP cases.

ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE POSITION

Receive and process EMP referrals and enter information into JusticeWeb, Behavioral Intervention (BI), Web Enabled Justice Information System (WEJIS), Ohio Community Supervision System (OCSS), and other computer systems.

Screen and review EMP referrals for eligibility in accordance with established court policies, procedures, and criteria.

Create case files and prepare and process proper paperwork and equipment for defendants placed on EMP.

Answer EMP office phone, handle calls, and troubleshoot issues related to EMP cases.

Prepare memos and forward them to the appropriate Court.

Maintain and update client files and case notes.

File paperwork and maintain filing system for EMP documents.

Close EMP cases in the appropriate computer systems.

Receive money orders connected to EMP and process them appropriately.

Deliver payments to the Administrative Assistant twice a week.

Interact with the Montgomery County Jail, by phone and in person, when defendants are to be released to EMP personnel.

Maintain EMP statistics and prepare and submit related reports.

Create and maintain instruction manuals and forms regarding EMP systems, programs, and processes.

Contact for EMP with the Court staff, Jail, attorneys, defendants, community organizations, government entities, and the public.

Maintain Office inventory and separate from EMP inventory.

Weekly determination of number of clients placed on and terminated from EMP.

OTHER DUTIES

Ability to apply, inspect, and remove Electronic Monitoring devices.

Exposure to potentially volatile or high-risk situations; must utilize appropriate safety and deescalation techniques.

Assist Electronic Monitoring Program Officers as needed.

Perform any duties determined necessary by the Chief or Deputy Chief of Supervision.

QUALIFICATIONS AND REQUIREMENTS

High School Diploma/GED with prior secretarial experience, plus:

Computer and electronic equipment knowledge, including word processing and website navigation skills.

Knowledge of EMP rules, devices, and procedures.

Familiarity with State and City laws, plus Court security practices and procedures.

Familiarity with WEJIS, Ohio Community Supervision System, JusticeWeb, Behavioral Intervention, and other criminal justice government websites.

Active shooter training, Court security training, and knowledge of safety practices.

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