A045 Administrative Assistant II or III - District Maintenance - El Paso

TEXAS DEPARTMENT OF TRANSPORTATION • El Paso, TX • 9h ago

ADMINISTRATIVE ASSISTANT II: Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.ADMINISTRATIVE ASSISTANT III:Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. Essential Duties: Administrative Assistant II or III:Assists in reviewing, analyzing and evaluating program content in order to monitor and develop administrative policies and procedures and to identify problems and recommend solutions.Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.Coordinates and tracks the progress of projects and specialized programs and informs supervisor or other Department officials of status.Uses database, spreadsheet or graphics software applications to prepare complex statistical reports and/or presentations and verifies for accuracy and completeness.Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler s behalf. Performs other job responsibilities as assigned. Additional duties for Administrative Assistant III:Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.Trains other clerical or technical staff.

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