ADRC Volunteer Coordinator

ST. CROIX COUNTY • New Richmond, WI • 2h ago

JOB REQUIREMENTS: POSITION SUMMARY: The Volunteer Coordinator supports the recruitment and retention of volunteers who contribute to the ADRC\'s programs and services. This position works collaboratively with the ADRC Aging Team and Senior Center Nutrition Program Managers to ensure that volunteer applications, background checks, onboarding, and training requirements are met. While direct recruitment may be limited, the Volunteer Coordinator will assist with creating promotional materials such as flyers, coordinating mailings, and conducting outreach to local organizations throughout St. Croix County. The role includes administrative responsibilities, including data entry and the tracking of all volunteer documentation and hours in accordance with Aging program requirements. The Volunteer Coordinator will manage volunteer records using the ADRC\'s software management system, enter In-Kind contributions, and complete documentation checklists. Additionally, this role assists Program Coordinators with volunteer orientation to help ensure a consistent and informed onboarding experience. Additional duties include responding to volunteer inquiries, sending thank-you acknowledgments, and supporting event preparation and logistics, particularly for the annual volunteer banquet. ESSENTIAL FUNCTIONS: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned. - Supports the recruitment, onboarding, training, scheduling, and retention of volunteers across all ADRC programs and service areas. - Maintains a comprehensive understanding of ADRC programs and services to effectively align volunteer support with organizational needs. - Ensures volunteer applications, background checks, and onboarding processes are completed accurately and in compliance with state, federal, and county requirements; maintains thorough documentation. - Oversees and coordinates volunteer scheduling for all ADRC services, ensuring appropriate coverage across programs. - Manages daily volunteer staffing and coordination of all home-delivered meal routes throughout St. Croix County; serves as a backup for deliveries when needed. - Tracks and logs volunteer service hours and In-Kind contributions in accordance with program rules and funding requirements; utilizes online data management system for accurate data management and reporting. - Designs and distributes volunteer outreach materials, including flyers and mailings; conducts targeted outreach to community partners such as Chambers of Commerce, churches, and civic organizations. - Responds to volunteer inquiries and facilitates effective placement and communication with prospective and current volunteers. - Sends periodic thank-you notes and contributes to volunteer appreciation efforts to support engagement and retention. - Assists in planning and coordinating the annual volunteer recognition banquet and related events as available. - Performs other duties as assigned. ** OTHER EXPERIENCE AND QUALIFICATIONS: MINIMUM QUALIFICATIONS: EDUCATION AND EXPERIENCE REQUIREMENTS - High school diploma/equivalent. - One year experience working with the elderly or disabled, preferred. - Must successfully pass criminal and caregiver background check. ** APPLICATION INSTRUCTIONS: Apply Online: www.sccwi.gov

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