JOB REQUIREMENTS: ESSENTIAL FUNCTIONS Analyzes records, evidence and
investigative reports to identify the legal basis to support allegations
or factual findings, and determines whether additional information or
investigation is required. Functions as office Administrator of court
electronic database and information systems, including: researching and
generating reports with subsequent analysis of case metrics. Researches
and analyzes complex legal topics as assigned using statutes,
regulations and policies resulting in memoranda and c data compilations
in report format. Prepares legal documents including subpoenas, summons,
affidavits, findings of fact, proposed orders, writs, correspondence,
motions, notices and other documents and records pursuant to statutory
authority. Executes office budget, purchasing, invoicing, revenue
collections and general bookkeeping using County financial production
systems. Oversees electronic discovery program, including maintenance of
cloud services and databases while coordinating with law enforcement
agencies and counsel to effectively implement the discovery process;
provides training to department personnel and law enforcement as
required. Maintains civil traffic case management database and supports
attorneys from receipt of reports through resolution by organizing
evidence, coordinating court events and generating court documents to
meet all statutory and court timelines. Composes routine correspondence;
proofreads and edits documents; enters, scans, updates, and maintains
information in spreadsheets, databases, and reports. Maintains
electronic and paper filing and record systems to provide easy access to
records and information; provides retention of records as required.
Updates office websites and social media accounts to accurately
communicate District Attorney news and messaging. Coordinates technical
support with State and County offices and contractors for services
including, but not limited to: data storage, service of process,
application licenses, equipment maintenance, information and publication
services, and information technology functions. Maintains scheduling
calendars and reminder system for appointments, meetings, Court
proceedings and deadlines for department attorneys. Operates office
audio and video recording facilities and equipment. Sorts, indexes and
files correspondence, legal documents, memoranda, reports, minutes, etc.
Communicates with the courts; schedules dates and times of hearings
while communicating with department attorneys, counsel and parties as
appropriate. Organizes and manages case files; organizes pleadings,
discovery, research and correspondence; prepares lists, exhibits,
schedules and other information for court proceedings. Communicates with
professional entities to ensure proper evidence processing and adherence
to court procedures, including State laboratories, law enforcement
agencies and defense counsel. Respond to queries from interested parties
and direct to appropriate resources to resolve issues. Provides
administrative assistance to support staff, as needed. Other duties as
assigned. REQUIRED JOB COMPETENCIES Knowledge, skill, and ability to
understand and use legal terminology, legal format, and processes.
Knowledge of standard and legal office practices, procedures, software,
equipment and clerical techniques. Knowledge of Wisconsin Statutes and
ongoing statutory changes, procedural changes, and form changes. Skill
to take notes and accurately incorporate essential details in preparing
legal documents. Ability and skill to prepare court documents in a
timely and accurate manner. Ability to perform detailed work accurately
and independently in compliance with stringent time limits requiring
minimal direction and supervision. Ability to maintain accurate and
legible notes. Ability to read and accurately interpret statutory
language regarding administrative details of the legal process. Ability
to establish and maintain accurate records of assigned activities and
operations, and generate reports of office activities. Ability to
interpret and implement local policies and procedures; written
instructions, general correspondence; Federal, State, and local
regulations. Skill in organizational and time management to prioritize
duties to accomplish a high volume of work product while adapting to
constant changes in priority. Ability to think quickly, maintain
self-control, and adapt to stressful situations. Knowledge of current
office practices and procedures and knowledge of the operation of
standard office equipment and software. Knowledge of computer software
including word processing, spreadsheet and database applications
consistent for this position. Ability to perform mathematical
calculations required of this position. Ability to communicate clearly,
concisely and effectively in English in both written and verbal form,
including addressing sensitive topics and protecting information
consistent with statutes, regulations and policies. Skill in researching
and understanding complex written materials. Ability to prepare and
maintain accurate and concise records and reports. Ability to apply
sound judgment and discretion in performing duties, resolving problems,
and interpreting policies and regulations. Ability to communicate
detailed and often sensitive information effectively and concisely, both
orally and in writing. Ability to handle sensitive interpersonal
situations calmly and tactfully by maintaining professionalism at all
times. Ability to maintain professionalism at all times. Ability to
maintain effective working relationships with individuals within and
outside the organization. Ability to maintain confidentiality and
discretion regarding business-related files, reports, and conversations,
within the provisions of open records laws and other applicable State
and Federal statutes and regulations. Ability to work the allocated
hours of the position and respond after hours as needed. Aptitude to
train personnel in areas of expertise. Ability to identify system
defects and information deficiencies to enable efficient administration
of prosecution functions. ** OTHER EXPERIENCE AND
QUALIFICATIONS: Must successfully pass criminal background check.
Associate degree in paralegal, criminal justice or closely related field
with four (4) years\' work experience in a law office setting.
Equivalent combination of education and experience which provides
necessary knowledge, skills, and abilities may be considered. **
APPLICATION INSTRUCTIONS: Apply Online:
https://gusea1p01.rec.pro.ukg.net/DOD1000DODGE/JobBoard/cec5f37d-31be-485f-8dab-920784fb2a37/?q=&o=postedDateDesc
