Special Event Coordinator - 26003235

University of Pittsburgh • Pittsburgh, PA • 2h ago

Special Event Coordinator Office of the SVC and Provost - Pennsylvania-Pittsburgh - (26003235) The Office of the Provost Business Team is looking for a Special Event Coordinator to support the planning and execution of Office of the Provost events. The Office of the Provost serves as the chief academic leadership unit of the university, overseeing all schools, academic programs, faculty affairs, and student support services. The Office's Business Team supports the operational and administrative functions that advance the Provost's mission, ensuring seamless coordination across departments and institutional initiatives. This role will assist in the planning and execution of a wide range of events, from academic workshops and lectures to large-scale, multi-day conferences. Job Summary Facilitates event planning to include budget development, effective marketing strategy employment, vendor contract negotiation, vendor oversight, and event logistics. Essential Functions This role oversees all aspects of event planning from start to finish. Responsibilities include meeting with clients to define event goals, gathering logistical requirements, and serving as the primary liaison between internal and external stakeholders. The position oversees budget management, vendor negotiations and contracts, and marketing materials, while ensuring all operational standards and university policies are met. On the day of the event, the role coordinates the execution of the event and afterward conducts post-event evaluations to document outcomes and identify areas for improvement. In addition, the role also coordinates the room reservation process for Office of the Provost owned space. Physical Effort Must be able to stand for long periods of time and be able to lift at least 25 pounds. Assignment Category: Full-time regular Job Classification: Staff.Events Planner Job Family: Administrative Support Job Sub Family: Events Campus: Pittsburgh Minimum Education Level Required: Bachelor's Degree Minimum Years of Experience Required: 1 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday- Friday, 8:30 a.m. - 5:00 p.m. Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department. Hiring Range: To be determined based on qualifications Relocation_Offered: No Visa Sponsorship Provided: View the full job description https://www.click2apply.net/1JNag7TA5b6Llt5P6f6d7e. Equal employment opportunity, including veterans and individuals with disabilities. PI284702709 13-1121.00 Meeting, Convention, and Event Planners

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