Grants & Contracts Administration Specialist 2026-01351
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Grants & Contracts Administration Specialist 2026-01351
Salary
$24.78 Hourly
Location
Cheyenne, WY
Job Type
Permanent Full-time
Job Number
2026-01351
Department
Department of Workforce Services
Division
BTSU
Opening Date
05/19/2026
Closing Date
6/3/2026 11:59 PM Mountain
FLSA
Non-Exempt
Job Classification
BAGC07
Description
Benefits
Questions
Description and Functions
GENERAL DESCRIPTION:
The Wyoming Department of Workforce Services is seeking a Grants and Contracts Administration Specialist to support the Workforce Development Training Fund Program through administrative coordination and grant management activities. This position provides operational support for training grants and assists with the maintenance and expansion of Workforce Development Training Fund initiatives.
Responsibilities include assisting the Program Lead with grant management duties such as monitoring grant processes and tracking systems, reviewing applications, evaluating progress and final reports, preparing general data reports, and corresponding with participating businesses as needed. The position also manages program emails, phone calls, scheduling, meeting minutes, and the distribution of emails, voicemails, and help tickets.
This role serves as the first point of contact for individuals inquiring about the program and provides support for meetings related to the Wyoming Workforce Development Council, including scheduling meetings, sending invitations, and tracking committee changes and updates. Additional duties include assisting with the preparation of program presentations, updating outreach materials, and supporting contract management activities for all grants by updating contracts and Letters of Agreement, and ensuring contracts progress appropriately.
The position also assists with grant reporting, data collection, and tracking efforts, and serves as a point of contact for temporary staff by providing training and support under the direction of the Program Lead.
Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!
Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) , or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL)
Want to see the full value of your compensation beyond salary?
Explore our Total Compensation Calculator: https://compensationcalculator.wyo.gov
Human Resource Contact: kelly.gayer@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.
Assist program lead with grant management duties, including the monitoring of grant processes and tracking systems, reviewing applications, progress/final reporting, general data reporting, and corresponding with businesses as needed
Manage general program emails, phone calls/messages, scheduling, and meeting minutes as needed, and distribute emails, voicemails, and help tickets
Act as the first point of contact for individuals calling to inquire about the program
Provide support for meetings such as the Wyoming Workforce Development Council, including scheduling meetings, sending invites, and keeping track of committee changes and updates
Assist with the preparation of program presentations and updating outreach materials
Assist with Contract Management for all grants, including updating contracts and Letters of Agreement, and ensuring that contracts are progressing
Prepare and assist with grant reports and data tracking/collection
Serve as a point of contact for temporary staff and provide training as needed under the direction of the Program Lead
Qualifications
KNOWLEDGE:
Knowledge and understanding of effective communication and customer service skills
Ability to use critical thinking and problem-solving skills
Attention to detail and the ability to shift priorities based on program work needs
Ability to be flexible based on program needs
Ability to work independently as well as with a team
Strong computer skills, including typing, Excel, Word, and Google
S trong communication skills, both written and oral
MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Business)
Experience:
0-1 years of progressive work experience (typically in Business)
OR
Education & Experience Substitution:
3-4 years of progressive work experience (typically in Business)
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
NOTES:
FLSA: Non-Exempt
Former State of Wyoming employees who are rehired less than 31 days after their final day in their old agency, must repay all leave payouts.
The Wyoming Department of Workforce Services (DWS) uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.uscis.gov/e-verify) , including your rights and responsibilities.
For the Veteran's preference consideration, supporting documentation must accompany your application.
Offers of employment will be contingent upon the successful completion of a background check.
Supplemental Information
Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
Clickhere (https://compensationcalculator.wyo.gov/) to view the State of Wyoming Total Compensation Calculator.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees enjoy:
Comprehensive health coverage- medical, dental, and vision plans for you and your family
Voluntary Benefits- including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
Multiple retirement options- including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
Generous paid leave and flexible schedules- vacation, sick leave, paid FMLA and 11 paid holidays each year
Public Service Loan Forgiveness eligibility- for those with qualifying student loans
Training and professional development- to support your career growth and advancement
Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program - Earn paid time off and incentives by focusing on your personal health
Know your full value.
Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.
Explore your total compensation:https://compensationcalculator.wyo.gov/
WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax.
Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) .
