Deputy Court Clerk Senior

COUNTY OF KENOSHA • Kenosha, WI • 4h ago

JOB REQUIREMENTS: The Deputy Court Clerk Senior performs technical work and provides clerical support for the operations of the court, working under the direction of the Clerk of Circuit Court and assigned supervisor. Deputy Court Clerks must provide outstanding customer service during stressful situations; be able to manage workload and meet statutory timelines; have impeccable attention to detail in all assigned work; be comfortable interacting with judges, attorneys, and executive level management on a daily basis. This position is assigned in all areas of the Clerk of Circuit Court office, including juvenile, guardianships, mental commitments, probate and financial. Ancillary case duties may involve family, civil, and criminal records. Deputy Court Clerks are expected to learn all functions of the position, which include but are not limited to: timely and accurate filing, docketing and scanning documents to juvenile, guardianship, mental commitments, probate, criminal, civil, traffic, small claims, family, and paternity matters; processing payments and issuing receipts; docketing and release of civil judgments; appointing Guardians ad Litem in accordance with procedures; providing excellent customer service; managing and correctly recording courtroom proceedings and minute entries; correctly completing accounting and data entry duties, including docketing and release of civil judgments; case management; learning and applying legal terminology; preparing documents; following procedures in addition to general clerical competencies; maintaining electronic court files; and preparing warrants, subpoenas, and calendars. Circuit Court will provide formal and informal training for this position, including software training on technologies, internal training on Circuit Court procedures, and mentoring in learning the requirements of the position. Duties include: Ensures all court documents are prepared accurately and distributed on a timely basis Provides in-court deputy clerk duties as needed Adheres to Model Court Recordkeeping procedures in maintenance of court files, including docketing, scanning and integrity checking of court documents Processes payments, issues receipts, calculates interest, initiates and reviews litigant payment plans Dockets and releases civil judgment as necessary Reviews caseload for other action items Entry of Warrants into required court databases Reviews financial reports for accuracy for reporting to collection agencies and acts as liaison Reviews case files for financial information regarding billing and payment of certain court costs and fees Provides support to other deputy clerks in unit, including phone and counter reception Serves as liaison to other departments, law enforcement, litigants, service providers, and other involved parties Prepares correspondence, warrants, bonds, notices, and similar documents Develops and maintains court calendars Prepares and assembles legal documents, articles, exhibits, reports, statements, evidence, and other materials Prepares minutes Explains court procedures, processes, rules, and requirements without providing legal advice Schedules hearings and other meetings Performs other duties as assigned Join our team and help make a difference in Kenosha County! ** OTHER EXPERIENCE AND QUALIFICATIONS: Experience Two years of work experience in a legal or court environment or financial setting Success Factors Knowledge of legal terminology, court procedures, and documents and information needed for court proceedings Knowledge of math calculations, including interest calculations and routine balancing Skill in Microsoft Word, Outlook, and Excel Ability to perform a variety of duties, often changing from one task to another Ability to handle multiple procedural processes simultaneously Ability to provide quality customer service and remain professional and courteous at all times to internal and external court users Ability to work independently to follow schedules and meet deadlines Communication skills both verbally and in writing with the ability to follow oral and written instructions Ability to maintain confidential information Ability to operate a variety of office equipment including a computer, calculator, scanner, telephone and fax machine Ability to work respectfully in a diverse and inclusive environment Physical Demands This position requires light physical demands, such as exerting up to 25 pounds of force occasionally, and up to 10 pounds of force frequently May require sitting for long periods of time, up to 8 hours per shift ** APPLICATION INSTRUCTIONS: Other: To see the complete job description and to apply for this position, please visit our website, www.kenoshacountywi.gov/jobs, and click the \"View Open Jobs\" button. Applications must be submitted no later than Wednesday, May 27, 2026, at 12:00 noon. Apply Online: www.kenoshacountywi.gov/jobs

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