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Administrative Assistant - 999260

Drake University • Des Moines, IA • 8h ago

Title: Administrative Assistant - 999260

Position Number: 999260

Unit/Department:

FTE: Zimpleman College of Business

Salary: Commensurate with qualifications and experience

Department Summary:

Drake University's Zimpleman College of Business is committed to nurturing a high-performance work culture that provides meaningful career opportunities for faculty and staff, and is focused on creating an authentically diverse, inclusive, and equitable environment for all. The College's North Star is centered on equipping students to do well by doing good - empowering them to contribute to the global economy and society. With 50 full-time faculty and staff members, we work as a team to ensure Zimpleman students are equipped with the technical skills, business acumen, empathy, and experience to prepare them for immediate and lasting success.

To learn more about the College, visit: https://www.drake.edu/zimpleman/

Job Summary:

Drake's Zimpleman College of Business seeks a highly organized and detail oriented administrative assistant to work in a multi-faceted position interacting with college administrators, faculty, staff and students. This is a fulltime, 12-month position. Position responsibilities include budget support relating to operational finance, administrative and faculty support including the support for our professional education programs, and office support including events, building, and systems operations. A broad understanding of Drake University and the Zimpleman College of Business is preferred to perform the duties effectively. Excellent problem-solving skills, oral and written communication skills as well as the ability to demonstrate initiative and independent decision-making to allow meeting multiple deadlines.

Minimum Qualifications:

High school degree or equivalent.

Demonstrated history of strong interpersonal communication skills, organizational skills, customer service mindset.

Desire and ability to successfully work as part of a team.

A working knowledge of desktop hardware and software, including Microsoft Outlook, Word, Excel, Teams, and Adobe Acrobat.

Preferred Qualifications:

Associate degree or higher and/or 3-7 years of relevant experience.

Experience working in higher education.

Experience working with financial systems, such as Banner or Workday.

Experience in administrative support role.

Job Duties:

40% - Budget support - Provide budget support relating to operational finance; processing forms aligning with the university central accounting policies and procedures, assist with invoice processing, financial reimbursements, and other related operational tasks. - Responsible for budget support for department, unit, and center operations. - Assist with annual scholarship distribution for Zimpleman College of Business students. - (Essential)

40% - Administrative and faculty support - Provide budget and administrative support for professional education programs including center for professional studies and executive education. - Responsible for the Zimpleman College of Business faculty course evaluation process including assembling data for accreditation reporting. - Responsible for gathering and organizing course syllabi from faculty. - Provide support for the Dean's Office and serve as back-up for the Dean's Assistant. Establish and maintain effective work relationships within the college including thorough knowledge of the departmental and company policies and procedures. - Provide procedural support for college award processes. - Provide onboarding and offboarding support for faculty and staff. - (Essential)

15% - Office support - Event support for the Zimpleman faculty, staff, students and career services working with Sodexo, mydrake, the EMS and outside vendors. - Assume responsibility as assistant building manager for Aliber Hall coordinating room scheduling in the university EMS and processing facilities and technology work orders within the university portal working with facility services and other university departments. - Responsible for supply inventory and support for the Aliber Hall Multi-Functional Device (MFD) systems. - Responsible for processing student employee forms and tracking student employees in Zimpleman. - Support meeting room technology in Aliber Hall. - (Essential)

5% - Other duties as assigned. - (Essential)

Special Instructions to Applicants:

For consideration, you must apply online. Please include a resume and cover letter.

If you have any questions about this job positing or the application process, please email sheri.gavin@drake.edu

Review of Applications Begins:

A review of applications will begin immediately. This position will remain open until filled.

Salary and Benefits:

At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts. If you are exploring a job with Drake University, we invite you to spend a little time with our Drake Benefits Guide 2026. One of our popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in not one, but two tuition exchange programs available to dependent children. Tuition Benefits (https://www.drake.edu/hr/benefitsoverview/tuitionbenefits/)

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