Administrative Assistant

Robert Half • Pittsburgh, PA • 2h ago

Description

Our client in Downtown Pittsburgh is looking for STRONG Administrative Assistant for a contract opportunity for 2-3 months in Downtown Pittsburgh. This is fully onsite. Monday - Friday (9AM - 5PM) Pay depending on experience: $20-27

We are seeking a highly organized and professional Executive Administrative Assistant to provide high-level support to leadership and assist with daily business operations. This role will manage executive calendars and communications, coordinate meetings, handle confidential information, and oversee administrative functions to ensure efficiency and organization across the office.

Responsibilities

Manage and maintain executive calendars, appointments, and scheduling

Monitor and organize emails, ensuring timely responses and follow-ups

Serve as a primary point of contact between executives, clients, vendors, and internal staff

Attend meetings on behalf of leadership when needed and provide meeting notes, updates, and action items

Coordinate executive meetings, travel arrangements, and itineraries

Prepare reports, presentations, correspondence, and other executive documents

Follow up with clients, vendors, and team members regarding outstanding tasks and deadlines

Review and approve credit card receipts, expense reports, and supporting documentation

Handle confidential and sensitive information with professionalism and discretion

Organize files, records, and office documentation to maintain efficiency

Assist with project coordination and support leadership with special projects as needed

Support daily office operations and perform additional administrative duties as assigned

Qualifications

Previous executive administrative or office support experience preferred

Strong organizational, multitasking, and time management skills

Excellent written and verbal communication abilities

Proficiency with Microsoft Office, email platforms, and calendar management systems

Ability to work independently in a fast-paced environment

High level of professionalism, discretion, and attention to detail

Strong problem-solving and follow-up skills

Requirements - Prior experience providing administrative support in an office environment

Ability to handle inbound calls courteously and route information appropriately

Strong data entry skills with close attention to detail and accuracy

Comfortable performing receptionist and front-desk responsibilities

Proficiency with general administrative office procedures and documentation

Effective written and verbal communication skills

Strong organizational skills and the ability to manage multiple tasks efficiently TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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