Administrative Assistant
Job Description
The Administrative Assistant provides front-desk and general administrative support to a small office team, ensuring smooth daily operations and a professional experience for callers and visitors. This role schedules appointments, manages phones, assists with tours and events, and handles a variety of clerical and minor administrative tasks to relieve leaders of routine business details. The position requires strong organizational skills, excellent communication, and the ability to multitask in a dynamic environment while working under general supervision.
Responsibilities
Schedule appointments and maintain calendars to support efficient use of time for office staff.
Answer incoming phone calls promptly and professionally, provide information to callers, and route calls as appropriate.
Assist with front desk coverage, including greeting, directing, and assisting visitors in a courteous and professional manner.
Support office staff of approximately four people with day-to-day administrative and clerical tasks.
Perform data entry accurately and efficiently, including Excel data entry and other digital record-keeping.
Assist with scaling trucks and coordinating related logistics activities as needed.
Provide phone support using proper phone etiquette and maintain clear, professional communication at all times.
Manage and organize email correspondence, ensuring timely follow-up and appropriate routing.
Run occasional general errands, including pick-ups for lunches, events, and other office needs.
Assist with planning and supporting tours, visits, and events held at the office.
Scan, file, and maintain documents and records in an organized and accessible manner.
Apply knowledge of clerical and administrative procedures and systems to improve office efficiency.
Use judgment and experience to plan and accomplish goals with a degree of creativity and latitude.
Multitask effectively, prioritize work, and manage time to meet deadlines and support multiple stakeholders.
Gather and monitor information relevant to office operations and follow through on result-oriented tasks.
Collaborate with supervisors and managers, reporting progress and seeking guidance when needed.
Essential Skills
1-2 years of administrative experience in a professional setting.
Proven administrative support experience, including clerical and office coordination duties.
Strong computer skills, including extensive experience with relevant software and Microsoft Excel.
Proficiency in calendar management and scheduling appointments.
Excellent phone skills and phone etiquette, with experience providing phone support and customer service.
Ability to perform accurate data entry, including Excel data entry.
Strong planning and time management skills with the ability to multitask effectively.
Experience providing administrative and business support to manager-level positions.
Solid understanding of clerical and administrative procedures and systems.
Strong communication and coordination skills, both verbal and written.
Good interpersonal skills and the ability to interact professionally with visitors, callers, and colleagues.
Ability to gather and monitor information and work in a results-oriented manner.
Valid driver's license to support occasional errands and off-site tasks.
Additional Skills & Qualifications
Experience in logistics or familiarity with logistics processes.
Experience or exposure to agriculture or agricultural-related environments.
Customer service experience in a front desk or reception setting.
Experience supporting tours, visits, and events in an office environment.
Ability to work with general supervision while exercising sound judgment and creativity.
Comfort working in a role that involves both administrative tasks and occasional errands.
Why Work Here?
This opportunity offers a long-term role where you can build your administrative career in a professional office environment while working closely with a small, supportive team. You will have the chance to develop a broad range of skills-from front-desk operations to event support and logistics-while enjoying a stable schedule and the ability to take ownership of your daily work. The organization values reliability, initiative, and strong communication, providing an environment where your contributions are visible and appreciated.
Work Environment
The role is based in an administrative office building with a front-desk focus and close collaboration with a small team of approximately four office staff. You will work under general supervision, typically reporting to a supervisor or manager, with a degree of independence and latitude in handling daily tasks. The environment involves frequent interaction with visitors, callers, and internal staff, as well as the use of computers, email, phones, and office equipment for scanning and data entry. The position supports logistics-related activities, including scaling trucks and coordinating visits and events. Occasional local errands may be required, so the ability to travel short distances during the workday is important. The dress code is generally professional and appropriate for a front-office, visitor-facing setting.
Job Type & Location
This is a Contract position based out of Illiopolis, IL.
Pay and Benefits
The pay range for this position is $22.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Illiopolis,IL.
Application Deadline
This position is anticipated to close on May 29, 2026.
About Aerotek
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
