Executive Assistant

Volt Management Corp • New York, NY • 2h ago

Thrive with Volt! Volt is immediately hiring for an Executive Assistant in New York, NY. As anExecutive Assistant, you will: Support 2 VPs on the Subscriber Growth & Monetization team and will be responsible for executive support and team related administration The ideal candidate has the ability to complete a high volume of tasks with creative resourcefulness and little guidance, a strong attention to detail, outstanding interpersonal and communication skills, the ability to exercise good judgment, and confidentiality Coordinating/confirming all matters for heavy calendar load of mainly internal meetings This entails the coordination with other executive offices, managing the video conference, dial-in and room details, and coordinating meetings over multiple time zones Provide additional administrative and office support such as setting up video calls, booking conference rooms, answering incoming phone calls, detailing messages, distributing mail, scanning and tracking documents, maintaining subscriptions, communicating to the department about events and trainings, and ordering supplies Managing all travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management Coordinate team and departmental events and outings Interaction with various internal departments, IT support, other Administrative Assistants, external organizations and executive management globally Support basic office functions as required (i.e. maintain copy/supplies room, stock kitchen supplies, sort mail) Assist with special projects as needed Provide coverage for other departmental EA as necessary This is a 6 month full-time contract opportunity. Schedule: Monday-Thursday in office, remote on Friday's. 9:00am-6:00pm EST. The ideal candidate will have: 3+ years' experience as an executive assistant supporting a Director or above and/or equivalent experience in a corporate environment. Proven experience supporting an executive in a corporate environment Excellent written and verbal communication skills Ability to multitask and prioritize, independently managing and accomplishing a variety of assignments punctually and efficiently Thrive in a fast-paced environment with strong organizational skills, precise attention to detail, and commitment to follow-through Self-starter who is solution-oriented, with a "can-do" attitude Consistently demonstrate professionalism, diplomacy, and tact, with the ability to maintain the highest level of confidentiality Collaborative working style and strong people skills, partnering with key stakeholders at all levels of the organization to build relationships and instill trust and confidence Ability to anticipate the executive's needs and effectively handle frequently changing priorities Proficiency in Microsoft Applications (Outlook, Word, Excel, PowerPoint, Teams) and Google Applications (Slides, Docs, Sheets) Pay Rate: $40.00 to $ 44.44 per hour DOE *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other @types of paid leaves (as required by law), Employee Assistance Program (EAP). Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, v

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