Part Time Recruiting Coordinator

Amergis • South Portland, ME • 3h ago

SUMMARY:

The Recruiting Coordinator supports the recruitment of open positions within the organization across our clinical and administrative functions. The Coordinator will support the recruiter and HR team with ensuring all administrative functions related to recruitment are executed effectively and efficiently.

CORE RESPONSIBILITIES:

· Posts all positions (new, or backfill) approved by the FTE committee.

· Organizes and coordinates all aspects of candidate itineraries for interviews, agendas and site visits including travel and hotel reservations, worksite tours, appointments with physicians, lunch/dinner reservations, and processes all related receipts.

· Processes offers, references, background checks, welcome emails, and onboarding paperwork.

· Supports temporary agency recruitment, working directly with agencies to post approved roles and obtain updates for intermed leadership. Coordinates temp onboarding.

· Provides coordination for job fairs including preparation, setup, participation at events, and clean-up.

· Communicate with managers/supervisors regularly to ensure clarity on status of open positions and newly approved positions for posting.

· Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies.

· Perform other duties to support the mission, vision and values of InterMed.

MISSION AND VALUES:

· Follows InterMed's mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care.

· Provide the highest quality care to our patients with a level of service that exceeds their expectations.

· Maintain a positive attitude and always treat our patients and each other with dignity and respect.

· Insist on honesty and integrity from each other and our business partners.

· Make teamwork a core component of our relationships between physicians, staff, and patients.

· Embrace change to better serve our patients.

· Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare.

· Have fun as we carry out our mission to serve.

KNOWLEDGE, SKILLS, AND ABILITIES:

· Education:

o An associate degree in a business-related field preferred.

· Experience:

o Two years Administrative Assistant, Human Resources Assistant, and/or Recruiting Coordinator/Assistant experience preferred.

o Experience with UKG Recruiting Gateway preferred

· Excellent time management, organizational and communication skills necessary.

· Ability to earn trust and respect by providing prompt, accurate and helpful answers and innovative suggestions.

· Intermediate to advanced Word, Excel, PowerPoint and Outlook skills.

· Ability to adapt to changes in the work environment, manage competing demands and able to deal with frequent change, delays, or unexpected events.

· Good listener with strong verbal and written communication skills.

· Able to handle sensitive and confidential employee information.

· Excellent organizational skills and attention to detail.

· Ability to categorize and analyze information, to work independently and to prioritize multiple tasks and projects.

Benefits

At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits:

Competitive pay & weekly paychecks

Health, dental, vision, and life insurance

401(k) savings plan

Awards and recognition programs

*Benefit eligibility is dependent on employment status.

About Amergis

Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions.

Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Job Category: Admin

Job Function: Admin | Administrative Assistant | Administrative Assistant

Job Type: Contract - Part Time

Setting: Healthcare Facilities

Position Type: Healthcare

Office Number: 0813

Contract Duration: 13

Pay Rate: $537 / Week

Date Posted: 2026-05-15T14:43:49

Amergis

Go to Apply

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