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ADMINISTRATIVE ASSISTANT I

State of Arizona • Flagstaff, AZ • 4h ago

Job No: 503369

Work Type: Full-time

Location: VARIOUS-STATEWIDE,FLAGSTAFF,KINGMAN,MESA,PHOENIX,PRESCOTT,TUCSON

Categories: Legal/Investigations/Adjustment/Compliance

ATTORNEY GENERAL (DEPT OF LAW)

ADMINISTRATIVE ASSISTANT I

Job Location:

Address: Various - Statewide

Posting Details:

Salary: $36,700

Grade: 13

Closing Date: Open Until Filled

Job Summary:

The Arizona Attorney General's Office Division/Protective Service Section is seeking an Administrative Assistant I to provide administrative support to the Legal Counsel, Legal Assistants, and other unit staff members.

Job Duties:

This position will be responsible for organizing and maintaining the data related to case assignments, which includes validating data, calendars, deadlines and assignments in various databases and websites. Responsible for the collection of data from the client agency, courts, attorneys and other legal professionals: and timely scanning and data entry/docketing into the AGO database. Also responsible for routine office practices and procedures; updating and maintaining confidential information; and composing a variety of correspondence, reports, notices and forms.

Knowledge, Skills & Abilities (KSAs):

Knowledge

Knowledge of computers, Microsoft Office software, and the ability to generate databases/spreadsheets and word processing documents as required

Skills

Perform detailed work with a high degree of accuracy within stringent deadlines

Prioritize effectively

Demonstrate clear communication orally and in writing

Abilities

Ability to work with interruptions and adapt to changing priorities

Ability to work as part of a team

Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information

Ability to learn basic legal terminology

Ability to work independently

Ability to analyze and resolve average difficulty problems

Ability to plan, analyze and coordinate a variety of activities and establish appropriate priorities

Ability to compile data and incorporation of data into a written report

Selective Preference(s):

Two years responsible experience in a position requiring skill in oral and written communication, initiative, judgement and independence in the performance of duties.

Pre-Employment Requirements:

Travel may be required for this position. A valid Arizona Driver's License is required, along with consent to have your driving record run periodically.

All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:

Sick leave

Vacation with 10 paid holidays per year

Health and dental insurance

Retirement plan

Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://doa.az.gov/benefit-services-division)

Retirement :

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Please note, enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG's Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.

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