Summary For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement. Responsibilities If selected for this position, you will join a well-respected team that is responsible for providing a wide variety of technical and administrative support services for the District of New Jersey's front office and executive staff as needed. Typical work assignments will include: Briefing and advising management and staff of the USAO on the current views of the First Assistant United States Attorney, Executive Assistant United States Attorney and the Counsel to the United States Attorney on issues facing the organization. Arranging conferences and meetings for supervisors which include scheduling travel arrangements, preparing agenda, notifying participants, and developing and assembling background information. Ensuring commitments made at meetings are tracked and kept. Exercising control over supervisors' calendars for appointments, meetings, engagements, and conferences with authority for commitments of time. Reminding supervisors of commitments, including court appearances, conferences, and appointments; and furnishing them with the necessary papers or case file so that they are prepared for court appearances, scheduled conferences or appointments. Preparing correspondence and legal documents required in the more difficult cases handled by the supervisors. Receiving and screening telephone calls and visitors with professionalism and diplomacy. Establishing and maintaining current files and directory of key personnel. Responsibilities will increase and assignments will become more complex as your training and experience progress. Requirements Conditions of Employment Qualifications GS-9: To be eligible at the GS-9 level, you must have at least ONE year of specialized experience equivalent to the GS-8 level. Specialized experience is defined as serving as a secretary/assistant to a division-level supervisor (such as a Division Chief, deputy officer in a large firm, or equivalent) and performing a wide range of secretarial and administrative support functions in a legal environment. Examples of specialized experience include managing the schedule, travel, commitments and correspondence of the supervisor; arranging conferences and meetings, to include preparing agendas, notifying participants, and arranging luncheons; reviewing outgoing correspondence for the supervisor (e.g. action documents, case files, legal documents, and reports); and producing a variety of written documents utilizing varied and advanced functions in one or more @types of office automation software. To be qualified, you must @type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Education Additional Information Payment of relocation expenses will not be authorized. The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov. Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline. Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.
