Summary The Management Analyst (Privacy Compliance Analyst) at the Durham VA Medical Center (DVAMC), in the Executive Director Service Line in the Corporate Compliance Section reports to the Chief, Corporate Compliance. The purpose of this position is to analyze data, conduct audits, monitor industry regulation changes, and develop risk-mitigation procedures. Key roles involve identifying compliance risks, training staff, and acting as a liaison between the company and regulatory agencies. Responsibilities Duties and Responsibilities: 1. Compliance Program Analysis and Advancement: Maintains expert knowledge of corporate compliance and Privacy/FOIA laws to assess program compliance, conduct monitoring and recommend corrective actions. Develop reports and visualizations to verify compliance and advise leadership on improvements. Educates employees on data protection procedures, and use technology for training, to ensure proper handling and reporting of sensitive information. The Management Analyst supports the Privacy/FOIA section to develop and implement policy based processes, roles, and controls that govern how data is managed across the organization, while addressing conflicts between regulations, laws, and facility business practices. Assesses privacy risks related to business activities involving personal data, evaluates controls to mitigate these risks, and collaborates with the Privacy/FOIA Officer to address organizational vulnerabilities. Supports procurement planning, reviews and approves business agreements with external agencies, and participates in the development and evaluation of related processes, all with minimal supervision. 2. Data Compliance and Support Works on strategic privacy initiatives aligned with Durham VA goals and values. Handle data disclosure, investigations, compliance activities, and implement safeguards. Engage with external stakeholders to promote transparency and protection. Support the development of management strategies, evaluate information controls, ensure compliance, and implement corrective actions for areas out of compliance. In the absence of the Privacy/FOIA Officer, the Management Analyst reviews and approves facility policies, ensuring proper use and protection of information within each area. Evaluate research projects to ensure privacy compliance and assist in reviewing HIPAA authorizations or waivers to confirm legal authority for handling protected health information. Provides proficient guidance to senior leadership and external agencies on data governance, representing the organization to key officials. Develop guidelines for areas lacking specific references, supporting the agency's privacy and data protection efforts. Conducts and participates in privacy investigations, collaborating with other services within Durham VA. Analyze complex data, leads meetings and briefings, and recommends administrative actions to leadership in response to privacy violations Knowledge Factors: 1. Knowledge and skill in applying analytical and evaluative methods and techniques such as patient concerns and research to issues or studies concerning the efficiency and effectiveness of Privacy/FOIA operations carried out by administrative or professional personnel functions. 2. Knowledge of the Durham VA Medical Center structure, missions and programs, and organizational relationships plus a thorough knowledge of quantitative and qualitative methods and techniques to develop standards covering complex programs functions of missions. 3. Knowledge of database management, VA and non-VA health databases, information systems, skill in conducting detailed analysis and the ability to collect, analyze and synthesize data from diverse data sources. Work Schedule: Mon-Fri ,0800-1630 Telework: This position may be authorized for telework - Ad hoc only. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Management Analyst-Privacy Compliance/PD501890 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/20/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
