Administrative Assistant

Robert Half • Newark, NJ • 2h ago

Description We are looking for an Administrative Assistant to support the Office of Academic Advising in Newark, New Jersey within a higher education environment. This Long-term Contract position will play an important part in keeping advising services organized, responsive, and student-centered while providing part-time operational support. The role is ideal for someone who can quickly learn institutional processes, manage administrative priorities with minimal direction, and contribute to efficient office operations.

Responsibilities:

Support daily academic advising operations by responding to student questions, coordinating routine service requests, and helping maintain a consistent level of support.

Manage administrative activities related to registration, student records, and advising follow-up to keep workflows accurate and timely.

Provide dependable office coverage that allows key internal staff to focus on project-related planning and consultation activities.

Use student information systems such as Banner, DegreeWorks, and related office tools to review records, monitor progress, and address immediate issues.

Document existing advising procedures and relay practical workflow details to help capture current operational practices.

Recognize unusual student cases or nonstandard processes encountered in daily work and communicate them to the appropriate stakeholders.

Perform data entry, maintain organized records, and handle general office support tasks that contribute to smooth departmental operations.

Assist with inbound communications, front-desk style support, and other administrative duties as needed in a student-facing office setting. Requirements - Master's degree in student affairs, higher education administration, counseling, or a closely related academic field.

Prior administrative experience within higher education, preferably in academic advising, student services, or student records.

Working knowledge of student databases and office software, with Banner experience strongly preferred.

Ability to learn academic policies, degree requirements, and institution-specific systems in a short timeframe.

Strong independent judgment and problem-solving skills in a fast-moving administrative environment.

Excellent written and verbal communication skills with the ability to interact professionally with students, staff, and project partners.

Strong organizational skills, attention to detail, and accuracy in handling records, inquiries, and process documentation. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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