Administrative Assistant II

Labcorp • Phoenix, AZ • 4h ago

Labcorp is a global leader in diagnostic testing and drug development solutions, helping healthcare providers, researchers, and patients make informed decisions that advance care. Join us in our mission to improve health and improve lives.

Labcorp is seeking a Administrative Assistant II to join our team for coverage of Kansas, Denver, and Phoenix. This position is fully office based at our Phoenix Lab at 5005 S. 40th St., Phoenix, AZ 85040.

Work Schedule: Monday - Friday, 8:00am - 5:00pm, additional hours/days may be requested in this role as it supports CST / MST / MDT.

Job Responsibilities:

Coordinate multi-state travel logistics, ensuring policy compliance and cost efficiency

Conduct ad hoc reporting and operational tracking using Microsoft Excel

Develop and format client-facing and internal presentations using PowerPoint and Word functionality

Manage high-volume confidential communications and executive correspondence with discretion

Lead planning and execution of executive offsite meetings and onsite meetings, divisional strategy sessions and leadership events (venue sourcing, contracts, A/V, transportation, catering)

Serve as liaison between divisional leadership, corporate teams, and external partners

Coordinate employee engagement initiatives

Performs administrative support and related duties which are broad, varied, and often of a complex/confidential manner such as handling telephone calls, scheduling appointments, maintaining calendars, completing Expense Reports, composes/@types correspondence, etc.

Coordinates and assists with various meetings/minutes (e.g. Management-Staff Meeting, Operations Meeting, etc.)

Supports department's efforts on scheduling activities including client visits travel arrangements, scheduling meetings, maintaining calendars, agendas, etc.

Performs general bookkeeping duties, as required (e.g. coding invoices for payment)

Prepares client related correspondence for shipment

Handles disbursements and monthly reconciliation of the Purchase Card

Supports department's efforts on scheduling activities as needed

Performs other related duties as assigned

Minimum Qualifications:

High school diploma or equivalent

1 year of experience in customer service

Preferred Qualifications:

Associate's degree

3 or more years of Administrative support experience in a corporate or healthcare environment

2 or more years of experience using Microsoft Office

2 or more years of experience supporting VP and/or General Manager leadership in a multi-state, geographically dispersed environment

Additional Job Standards: ?

Comfortable working under minimal supervision

Flexibility to work overtime as needed

Strong customer service skills, meticulousness, and ability to be persistent while maintaining tact

Strong English writing and communication skills

Ability to @type 50 wpm

Advanced knowledge of computers and programs (e.g., Microsoft Office)

Ability to work in a fast-paced setting with many interruptions

Strong attention to detail

Working at Labcorp, you'll continue to grow in our learning-based culture so you'll know how to expertly respond and adapt as the industry continues to evolve. Here, you'll put your education to work as you play a meaningful role in advancing healthcare and making a difference in people's life.

In addition, Labcorp offers great benefits, global experience and the opportunity to work independently within a team-oriented environment.

Benefits: Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan.

Employees regularly scheduled to work less than 20 hours, Casual, Intern, and Temporary employees are only eligible to participate in the 401(k) Plan.

Employees who are regularly scheduled to work a 7 on/7 off schedule are eligible to receive all the foregoing benefits except PTO or FTO. For more detailed information, please ? click here (https://careers.labcorp.com/global/en/us-rewards-and-wellness) .?

If you are looking for a company where you can personally advance healthcare and make a difference in peoples' lives with your bold ideas and unique point of view, consider working at Labcorp as an Administrative Assistant II supporting our Diagnostic Development Services.

Labcorp is proud to be an Equal Opportunity Employer:

Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.

We encourage all to apply

If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site (https://careers.labcorp.com/global/en/accessibility) or contact us at Labcorp Accessibility. (Disability_apply@LabCorp.com) For more information about how we collect and store your personal data, please see our Privacy Statement (https://www.labcorp.com/about/web-privacy-policy) .

Labcorp

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