Working Title: Office and Data Entry Specialist
Job Class: Office and Administrative Specialist, Intermediate
Agency: Health Department
Job ID : 94219
Location : St. Paul
Telework Eligible : Yes, hybrid 50%
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers and bidders simultaneously
Date Posted : 05/14/2026
Closing Date : 05/20/2026
Hiring Agency : Minnesota Health Department
Division/Unit : Health Promotion and Chronic Disease Division/ Operations and Budget Support Unit
Work Shift/Work Hours : Day Shift / 8:00 A.M. - 4:30 P.M.
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Minnesota Department of Health
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Join the Minnesota Department of Health's Cancer Programs Section and play a critical role in supporting programs that help Minnesotans access life-saving cancer and heart health screening services and lifestyle change programs. This position is ideal for someone who thrives in a fast-paced, detail-oriented environment and takes pride in delivering high-quality work that directly impacts public health. As the Office and Data Entry Specialist, you will serve as a key operational partner by managing sensitive patient and billing data, conducting quality assurance reviews, resolving complex data discrepancies, and supporting providers, clinics, and program participants with professionalism and care.
Primary responsibilities include:
Perform complex problem-solving and systematic review of patient data to ensure the integrity of Sage Program records.
Execute high-volume data entry and rigorous quality control for the Cancer Programs Section.
Provide essential administrative support to the Sage Programs and Cancer Control Sections to ensure seamless daily operations.
In accordance with HR/LR Policy #1422 Telework, this position is eligible for up to 50% telework for applicants who live in Minnesota or in a bordering state within 50 miles of the assigned work location. Candidates residing outside of Minnesota or in a bordering state not within 50 miles of the assigned work location at the time of application must be able to relocate to Minnesota within 30 days of their start date. The telework policy may exempt employees who live more than 50 miles from their primary work location from the 50% in-office requirement, depending on job requirements, helping the State of Minnesota access top talent across the state.
MDH relies heavily on grant funding, in addition to state appropriated dollars. As an agency, we continually monitor funding levels and navigate some degree of uncertainty related to grant cycles and the impact of the grant funding on program priorities.
This position is currently funded and approved to be filled. While the position is funded at this time, future funding is dependent on the continuation of our funding sources. The Minnesota Department of Health works proactively to sustain programs and maintain our workforce, to avoid reductions in force to the very best of our ability. In the event of a loss of funding resulting in a necessary workforce reduction, that process is governed by our collective bargaining agreements and compensation plans.
Minimum Qualifications
Administrative office experience which includes, but is not limited to, handling a variety of business correspondences, recordkeeping, data management, or similar responsibilities.
Knowledge of Data entry procedures and systems, such as Microsoft Office or similar data entry systems.
Customer service experience over the phone and in person with the ability to advise customers around policies, procedures, and regulations.
Minimum qualifications to be assessed at interview:
Strong ability to communicate clearly and concisely when providing services and helping others.
Ability to review, research, and finalize records.
Detail-oriented, thorough, and accurate.
Preferred Qualifications
One year of administrative or technical experience working with medical, public health, or patient screening data in a healthcare, clinic, hospital, or government setting.
Experience performing quality control, records auditing, or data validation activities while maintaining a high level of accuracy and confidentiality.
Familiarity with Minnesota state agency operations or similar organizational structures.
Proficiency using computer software applications such as Microsoft Office, Windows, and technical licensing or credentialing database applications.
Experience with accounting/budgeting/expense reporting with the ability to perform administrative support work for a work unit'sexpense and budget administration.
Physical Requirements
Ability to work in a seated position for extended periods of time.
Occasional movement of packages, boxes of files, in an office environment.
Additional Requirements
This position requires successful completion of a background check and employment reference check.
Under U.S. Citizen and Immigration Services regulations, the successful candidate must be able to accept work in the U.S. by the day employment begins. This agency is unable to offer H-1B sponsorship.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
