Administrative Coordinator 1, 2, or 3
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Administrative Coordinator 1, 2, or 3
Salary
$1,820.00 - $3,120.00 Monthly
Location
Jackson, LA
Job Type
Classified
Job Number
villa/mp/20260513
Department
LDH-Office of Aging & Adult Services
Opening Date
05/13/2026
Closing Date
5/20/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
At Villa Feliciana Medical Complex we provide compassionate, high-quality services to individuals living with chronic diseases, disabilities, terminal illnesses and infectious conditions. Our mission is to create a homelike, safe environment where every patient receives personalized care designed to improve their quality of life.
We are looking for an Administrative Coordinator 3, 2 or 1 to join our Medical Records department - a proactive, goal-minded and focused team that fries our department forward. The Administrative Coordinator plays a key role in the smooth operation of the Medical Records department, assisting nursing and clerical staff with daily tasks.
Are you passionate about making a meaningful difference in the lives of medically complex patients? Do you enjoy helping others? Are you a motivated self-starter? If you're ready to be part of a team that values excellence, empathy and individualized treatment, we welcome you to explore this career opportunity!
An ideal candidate should possess the following competencies:
Accepting Direction:Follows direction reliably, adjusts to feedback, and completes tasks on time.
Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.
Demonstrating Accountability:Owns results, meets standards, and responds to feedback professionally.
Demonstrating Initiative:Takes ownership, solves problems, and follows through.
Managing Time:Plans and completes work on time using tools and strategies to stay focused and on track.
Minimum Qualifications
No experience or training is required.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168040) .
Job Duties and Other Information
Job Duties:
As an Administrative Coordinator 3, 2 or 1 you will be responsible for:
Assembling new admit (patient/resident) charts and maintain active patient/resident medical records; stripping active and discharged patient/resident medical records; documenting and filing patient/resident data into records from Nursing Services information sheets
Reviewing patient/resident daily census for completeness/accuracy
Entering patient/residents' weights and vital signs on assigned unit into the LTC program.
Copying and preparing medical charts upon request from attorneys, hospitals, and outside medical offices. Gathering, preparing and providing all necessary information to outside agencies for medical appointments for patients/residents on assigned unit
Maintaining various patient/resident lists for Nursing Staff, Dietary, Social Services, etc., as required.
Operating and maintaining office equipment, e.g. computers, copiers, and fax machines
Posting physician, maintenance, and transportation on-call schedules in prominent place. Posting trip list, memos, menus and other important information as required
Responding to various requests from physicians, nurses, administration and/or other treatment staff. Responding to incoming telephone calls and routing them accordingly. Sorting and distributing inter-hospital mail and making ward rounds every day. Contacting internal departments for nurses and physicians
Position-Specific Details:
Location:This vacancy is located in theMedical RecordsDepartment atLDH/OAAS/Villa Feliciana Medical ComplexinEast Feliciana Parish, Jackson, Louisiana and serves as clerical support for an assigned ward/unit.
Appointment Type:The position may be filled by a probation, or a promotion of a permanent state employee.
Work Schedule: 8-hour Days Monday - Friday
Career Progression: This position is in a CPG (Career Progression Group) and may be filled as an Administrative Coordinator 1, 2 or 3, depending on the applicant's experience.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
All candidates for hire must undergo drug screening and background check(s).
There is no guarantee that all applicants will be interviewed. The hiring manager has 90 days from the closing date of the announcement to make a hiring decision. Should you be selected for an interview, you will be notified by the contact information listed on your application.
Contact Information:
For further information about this vacancy contact:
OAAS/Villa Feliciana Medical Complex
Lacey Bradham, Marsha Perry or Tamekia Miles, HR Dept.
P. O. Box 438, Jackson, LA 70748
Phone Number 225-634-4011 or 225-634-4013
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.
02
DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
03
DIn: Demonstrating Initiative - How well do you take action and solve problems on your own without waiting for direction?
I wait for direction, avoid ownership, and don't solve problems.
I meet expectations and help with solutions when asked.
I take ownership, solve problems, and follow through.
I take initiative, innovate, and deliver results beyond expectations.
04
DIn: Demonstrating Initiative - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05
MT: Managing Time - How well do you manage your time, meet deadlines, and prioritize your work?
I miss deadlines, struggle to prioritize, and don't use tools to manage my time.
I complete some tasks but need reminders or get distracted by low-priority activities.
I plan and complete work on time using tools and strategies to stay focused and on track.
I balance competing demands, adapt to shifting priorities, and model strong time habits under pressure.
06
MT: Managing Time - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
07
ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
08
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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