Job Title: Accounts Payable SpecialistJob Description
The Accounts Payable Specialist will support the finance department by accurately processing and posting vendor invoices and employee expenses. This role focuses on invoice entry, verification, and reconciliation, while ensuring adherence to company policies and internal controls. Working closely with the Accounts Payable Manager and cross-functional teams, the specialist will help maintain efficient accounts payable operations in a high-volume, fast-paced environment.
Responsibilities
Process and enter vendor invoices into the accounting system with a high level of accuracy, proper coding, and compliance with company policies and internal controls.
Review and verify that invoices have appropriate approvals and meet documentation and policy standards before processing.
Perform three-way matching of purchase orders, receipts, and invoices to ensure accuracy and resolve discrepancies.
Identify, investigate, and resolve invoice discrepancies and issues by working directly with vendors and internal stakeholders.
Collaborate with internal teams, including Controllership and FP&A, to address inquiries related to invoice status, expenses, and discrepancies.
Assist with month-end and year-end close activities, including accounts payable reconciliations and preparation of related reports.
Support travel and expense (T&E) processes by reviewing submissions, ensuring compliance, and preparing T&E-related reporting.
Ensure timely and accurate employee reimbursements and resolve issues related to T&E submissions and payments.
Reconcile accounts payable transactions and maintain accurate records to support financial reporting and audits.
Monitor accounts to ensure payments are up to date and in line with agreed terms and internal policies.
Identify opportunities to streamline accounts payable processes, improve workflows, and reduce errors.
Provide responsive and professional service to employees and vendors regarding invoices, expenses, and payment statuses.
Maintain organized documentation and support continuous improvement of AP procedures and internal controls.
Essential Skills
3+ years of experience in general accounting, accounts payable, or related financial roles with a strong focus on invoice entry and processing.
Solid understanding of accounts payable processes, including invoice verification, three-way matching, and internal controls.
Proficiency with accounts payable and ERP systems such as NetSuite, Oracle, or Ramp.
Advanced Microsoft Excel skills, including use of formulas, pivot tables, and VLOOKUP.
Demonstrated experience with invoice processing, invoice reconciliation, invoice matching, and resolution of invoice issues.
Strong attention to detail with the ability to maintain accuracy while handling high-volume transactions in a fast-paced environment.
Strong organizational skills with the ability to prioritize, manage multiple tasks, and meet deadlines.
Excellent communication and interpersonal skills for effective collaboration with vendors and internal teams.
Ability to apply and follow internal controls and company policies in day-to-day accounts payable activities.
Additional Skills & Qualifications
Bachelor's degree in accounting, finance, or a related field.
Experience working with purchase orders and three-way matching processes.
Familiarity with month-end and year-end close processes related to accounts payable.
Experience with travel and expense (T&E) processes, including reviewing submissions and preparing related reports.
Comfort working with high volumes of data and transactions in Excel and ERP systems.
Proactive mindset with an interest in identifying process improvements and enhancing workflow efficiency.
Work Environment
The role follows a hybrid work schedule, with two days working from home (typically Monday and Friday) and three days on-site (typically Tuesday through Thursday). The position operates within a fast-paced finance environment that relies on ERP platforms such as NetSuite, Oracle, or Ramp, and extensive use of Microsoft Excel, including advanced functions and pivot tables. The work involves regular collaboration with finance and accounting teams, as well as frequent interaction with vendors and employees regarding invoices, expenses, and payments.
Job Type & Location
This is a Contract position based out of Concord, CA.
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Concord,CA.
Application Deadline
This position is anticipated to close on May 22, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
