Accounts Payable Specialist

Robert Half • Castro Valley, CA • 2h ago

Description

We are looking for an Accounts Payable Specialist to support a non-profit organization in Castro Valley, California through a Long-term Contract opportunity. This part-time position focuses on managing day-to-day payables while also assisting with select receivables activities in a detail-driven accounting environment. The ideal candidate brings a proactive approach to vendor communication, accuracy in invoice handling, and comfort working with basic Excel and Caselle software.

Responsibilities:

Manage the full accounts payable cycle, including reviewing invoices, assigning appropriate coding, and preparing payments with a strong focus on accuracy and timeliness.

Take initiative in resolving missing or incomplete payment documentation by contacting vendors directly to obtain items such as W-9 forms and other required records.

Execute weekly check processing, including preparing and finalizing scheduled check runs each Thursday.

Maintain organized digital records by scanning payment support documents, saving files in the correct folders, and applying the required electronic stamp to completed items.

Support accounts receivable tasks by creating and tracking a small volume of customer invoices and helping ensure incoming payments are properly documented.

Monitor the accounting inbox regularly and respond to inquiries or route items to the appropriate next step without delay.

Work within the software to enter, track, and maintain financial transactions, navigating system limitations while preserving data accuracy.

Use basic Microsoft Excel skills to review information, organize supporting details, and assist with routine accounting tracking needs.

Requirements

Hands-on experience in accounts payable, including invoice review, account coding, and payment processing.

Working knowledge of accounts receivable functions and the ability to prepare and track invoices accurately.

Experience handling check runs and familiarity with ACH or other standard payment methods.

Ability to communicate confidently with vendors to gather documentation and resolve payment-related issues.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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