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You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
FOOD AND NUTRITION ADMINISTRATIVE ASSISTANTSalary Information: A15, $4,000 - $4,400/MO.State Classification: 0156 and#8211; Administrative Assistant IVFLSA Status: NonexemptPosting Number: 26-58434-1RLocation: San Antonio, TXTelework Option: TDA does not offer telework, and all employees are required to be physically present for work.HOW TO APPLYApply online via CAPPS. Applicants applying through Work In Texas (WIT) will be required to complete additional supplemental questions, optionally provide EEO information including how you heard about the job, and provide an electronic signature in the CAPPS Career Section to be considered for the position.WHO ARE WEThe Texas Department of Agriculture's Food and Nutrition Division administers 12 federal child and special nutritionandmore than $2.5 billion in federal money annually used to fund the programsfor the State of Texas.WHAT YOUand#8217;LL DOThe Administrative Assistant will perform highly complex administrative support work for the Food and Nutrition (FN) Division of the Texas Department of Agriculture (TDA) to contribute to the efficiency and effectiveness of the section and the agency. Work involves completion of general quality assurance pertaining to agency communication style guidelines, and to support Program Eligibility and Program Advancement sections. You will work under limited supervision with moderate latitude for the use of initiative and independent judgment.PRIMARY RESPONSIBILITIESSupport hiring processes including scheduling and monitoring skills assessments and interviews, assist in preparing hiring documentation. Provide onboarding and offboarding assistance, ensuring workspace is prepared, equipment is secured and staff are welcomed. Ensure distribution lists are maintained accurately and communicate with IT for necessary updates.Route, prepare, edit, proof, and distribute correspondence, reports, forms, studies, and documents in compliance with agency and section processes and procedures.Assist in the management of meetings, training, and events. Tasks may include but are not limited to reserving rooms and equipment, scheduling attendees, sending invites for meetings, and supporting digital meetings.Assist with the coordination of travel arrangements, preparing, reviewing, and routing travel documents for section management. Evaluate pre- and post-travel documents for employees of the section, review documentation for accuracy, and coordinate training or solutions to complex situations.Create and maintain tracking system(s) for monitoring various processes and office operations; assist with ordering and maintaining an adequate inventory of office supplies for the assigned TDA FN Office and help track outreach inventory; update tracking tools on a yearly basis.Assist in creating presentations and tools as needed. Tasks may include, but are not limited to, creating PowerPoint presentations, maintaining databases, compiling data, preparing various charts, graphs, and written summaries, and assisting in preparing division reports. Provide guidance to other staff as needed on areas of expertise.Explain and disseminate program information for internal and external audiences. Support cross-functional teams as appropriate, such as the FN Admin Support Team, Centralized Services, and the Regional office staff.Develop, coordinate, and maintain record keeping and filing system for correspondence, forms, reports, and documents in accordance with Agency Records Management Policy.Follow all TDA policies and procedures.Perform other duties as assigned.
Qualifications: QUALIFICATIONS/REQUIREMENTS FOR THE POSITION (To be considered for the position, applicants must submit a State of Texas Application through CAPPS or WIT and#8211; experience listed on the application and/or resume must state how each of the following qualifications are met).Bachelorand#8217;s Degree (one year of work experience related to the primary responsibilities may substitute for one year of college).Minimum three (3) yearsand#8217; work experience in the following (or closely related) fields: executive assistant, administrative assistant working with high-level executives, customer service specialist, or office manager.KNOWLEDGE, SKILLS ABILITIESKnowledge of office practices and administrative procedures.Skill in providing customer service excellence to both internal and external customers; and in the use of standard office equipment. Skill in spreadsheet creation and utilization as well as technical ability to learn project tracking software, such as Smartsheet.Ability to communicate effectively, both orally and in writing; to implement administrative systems and procedures; to interpret rules, regulations, policies, and procedures; to provide guidance to others; to evaluate the effectiveness of new administrative systems and procedures; to exercise sound judgment and discretion; and to maintain the highest level of confidentiality.PHYSICAL REQUIREMENTS WORKING CONDITIONSNormal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel, occasionally overnight (up to 5%).TELEWORK WORK HOURSThe agency does not offer telework. TDA employees are required to be physically present for work.The agencyand#8217;s core business hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. TDA also provides limited customer service between 6:00-8:00 a.m. and 5:00-6:00 p.m.H-1B Visa SponsorshipWe are unable to sponsor or take over sponsorship of an employment Visa.BENEFITSThe State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:and#252; Retirement Planand#252; Paid Group Health Life Insurance for employeesand#252; Paid Holidaysand#252; Paid Vacation Leaveand#252; Paid Sick Leaveand#252; Longevity Payand#252; Dentaland#252; Visionand#252; Dependent Optional Life Insuranceand#252; Voluntary ADD Insuranceand#252; Dependent Health Life Insuranceand#252; Health Dependent care flexible spending accountsOnly candidates selected for an interview will be contacted. A skills exercise may be conducted at the time of the interview.Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Careers Section , you may check the status of your application by accessing your profile and selecting My Jobpage and then selecting My Submissions. To be considered for the position, applicants must complete additional supplemental questions, optionally provide EEO information including how you heard about the job, and provide an electronic signature in the CAPPS Career Section.*A valid government-issued driverand#8217;s license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required. TDA will verify this information with the Texas Department of Public Safety. Applicants with a driverand#8217;s license not issued by the State of Texas should obtain and be prepared to provide a copy of their current driving record on or before their first dayBackground Checks:
