Administrative Specialist

University of Michigan • Ann Arbor, MI • 13h ago

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

This position provides comprehensive financial support for the School of Dentistry Patient Services Department, including day-to-day general finance activities.The Administrative Specialist will maintain financial reporting tools and processes, analyze and interpret financial data, and ensure accurate reconciliation and stewardship of funds. A core expectation of this role is to prepare budgets, turn in budget requests and present data to the Associate Dean and Patient Services Managers.

Responsibilities*

Financial Operations for Patient Services

Coordinate the preparation of budgets, grant applications, proposals, status reports & financial statements

Monitor the financial status of budget allocations and/or research projects

Review and approve expenditures on materials, equipment, support staff and travel

Prepare monthly and yearly projections of unit operations and associated costs

Review and submit annual space analysis

Review and submit bi-annual equipment inventory

Assist P-card reconciliations, procurement

Administrative Duties

Assist with Onboarding / Offboarding of staff

Assist users with procurement, supply orders, telephone orders, clinic supplies

Assist users with expense reports

Represent the department to other administrators regarding administrative policies and procedures.

Required Qualifications*

Bachelor's degree in accounting or related field of study or equivalent experience in a related field

Two+ years of Administrative support experience

Two + years of professional accounting/finance experience

Knowledge of the fundamental concepts, practices and procedures of management and financial accounting

Demonstrates experience with Microsoft Office and Excel

Demonstrates excellent written and verbal communication skills

Knowledge of budget preparation, preferably in a higher education setting

Knowledge of procurement policies and procedures

Knowledge of financial reporting, including statements of activity and journal entries

Desired Qualifications*

Knowledge of UM Financial Operations policies and procedures including shortcode chartfields, endowments, journal entries, Business Objects, M-Reports, Statements of Activity, Source/Use Reports, and how to set up stipend payments though Student Financial Operations.

Knowledge of budget preparation for the UM Office of Budget and Planning.

Knowledge of UM Procurement policies and procedures including methods of payment, Concur, requisitions, and non-PO vouchers

Knowledge of Gifts and Endowments

Knowledge of policies and procedures in UM's Office of Research and Sponsored Projects

Knowledge of the process for UM's yearly Certification of Financial Results and Internal Controls

Why Work at Michigan?

The School of Dentistry is consistently ranked as the #1 dental school in the United States and the world. We embrace diversity in many forms and champion diversity of thought and culture. Our Mission, core values, and additional information about our school can be found on our website. The University of Michigan also offers comprehensive benefits to help you stay well and to support you as you plan for a secure future. Benefits include:

Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave.

A retirement plan that provides two-for-one matching contributions after the first year of employment.

Many choices for comprehensive health insurance

Life insurance

Work-life programs to strengthen a workplace culture that supports personal and family life, including child care, elder care, lactation resources, and mental and emotional health services.

Flexible spending accounts for healthcare and dependent care expenses

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

We are committed to maintaining a safe and healthy work environment for everyone. As part of the onboarding process, all candidates are required to submit their immunization records to Occupational Health Services (OHS) prior to their appointment start date to verify their immunization status. The process includes completing a two-step TB test for all new hires and providing proof of Hepatitis B immunization for clinic-facing roles. Additional immunizations may be necessary based on public health guidance or specific job responsibilities.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

277290

Working Title

Administrative Specialist

Job Title

Administrative Specialist

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Part-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

School Dentistry

Department

DENT Patient Services

Posting Begin/End Date

5/11/2026 - 5/25/2026

Salary

$56,000.00 - $70,000.00

Career Interest

Administration

Apply Now

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