Administrative Assistant I:

ICONMA, LLC • United States, United States • 21h ago

Our Client, a Banking company, is looking for an Administrative Assistant I for their Toronto, ON location. Responsibilities:

Own and maintain calendar management for multiple advisors and troubleshoot conflicts with creative solutions

Assist with onboarding/offboarding activities for team members within your greater group

Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf

Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)

Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities

Provide vacation/temporary coverage for colleagues, supporting additional leaders

Provide support while ensuring quality service and professionalism at every interaction

Participate fully as a member of the team and contribute to a positive work environment

Provide training to new Administrative Assistants and be a Subject Matter Expert for common tasks performed

Requirements:

1-2 years of relevant experience

Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)

Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams

Ability to collaborate with other Client Service Associates and Administrative Assistants, in addition to internal and external partners

Can perform efficiently in a multi-task environment and ensure deadlines are met

Can efficiently interpret Client policies and help executives apply these standards in a fast-changing environment

Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements

Excellent communication skills with the ability to listen actively, ask questions and communicate effectively

Strong judgment skills to support initiatives and apply discretion when working with confidential information.

Why Should You Apply?

Health Benefits

Referral Program

Excellent growth and advancement opportunities

ICONMA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law.

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