Senior Executive Assistant

Columbia Bank • Phoenix, AZ • 4d ago

About the Role

The Senior Executive Assistant provides high-level administrative and operational support to multiple executive leaders. This role serves as a trusted partner to executive leadership and requires independent judgment, discretion, and the ability to manage complex, confidential, and competing priorities.

Key responsibilities include:

Provide proactive, strategic administrative support that enables executive leaders to effectively lead the organization

Support special projects and produce complex executive-level documents, reports, presentations, and correspondence

Collect, analyze, and prepare information for meetings involving executive leadership, the Board of Directors, regulators, and external stakeholders

Provide sophisticated calendar and travel management, including coordination of offsite meetings and competing executive priorities

Prioritize inquiries, resolve scheduling conflicts, and make recommendations to ensure smooth day-to-day executive operations

Arrange and manage logistics for Board and divisional meetings and events, including scheduling, agenda development, material preparation, distribution, and meeting minutes

Serve as a primary liaison for meetings and events, handling all logistics with professionalism and discretion

Manage expense reporting and administrative workflows related to executive support

Handle highly confidential and sensitive information using sound judgment and initiative

Maintain corporate governance records, including Board minutes, bylaws, resolutions, policies, and organizational charts

Support audit, regulatory, and compliance-related requests as needed

Ensure adherence to all bank policies, procedures, and regulatory requirements

May mentor or guide administrative staff and serve as a subject matter expert for executive support operations

About You

You are an experienced executive assistant who brings professionalism, confidence, and discretion to every interaction. You are comfortable supporting multiple senior leaders and navigating complex organizational dynamics.

Qualifications include:

High school diploma or GED required; bachelor's degree preferred

5 plus years of experience supporting executive or C-suite leaders, including multi-executive support

Prior experience supporting Boards of Directors and senior leadership

Exceptional organizational skills and strong attention to detail

Advanced proficiency in Microsoft Office, including strong spreadsheet capabilities

Excellent written, verbal, and interpersonal communication skills

Ability to manage multiple priorities independently and exercise sound judgment

High degree of professionalism and confidentiality

Experience in banking, financial services, or a regulated industry preferred

Ability to travel as business needs require

The pay range for this role is $100,000.00 to $120,000.00.

The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.

Primary Location: Ability to work fully onsite at posted location(s).

2155 W Pinnacle Peak Rd Phoenix AZ 85027

Our Benefits:

We are proud to offer a competitive total rewards package including base wages and comprehensive benefits.

We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

Our Commitment to Diversity:

Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: careers@columbiabank.com .

To Staffing and Recruiting Agencies:

Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.

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