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Executive Assistant II

University of Idaho • Coeur D Alene, ID • 2d ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2538773

rExecutive Assistant II

rPosting Number: SP005264P

rDivision/College: University Outreach-Northern Idaho

rDepartment: Coeur d\'Alene Center Operations

rLocation: Coeur dAlene

rPosting Context Statement:

The Executive Assistant provides support by assisting with administrative functions and managing the CEOs time, calendar, travel, records, communications, and stakeholder relationships. The position represents the CEO in their absence and serves as an information resource for the University to internal and external audiences. The position acts as a project coordinator for the CEO: overseeing projects and initiatives, coordinating strategic priorities, identifying focus areas, and tracking metrics for success.

rrPosition Overview:

Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.

Duties may include:

Administrative and operational support:

Coordinate complex travel, meeting and event arrangements for

management and other individuals

Maintain calendars, databases, confidential records and systems

Coordinate office operations, delegate work and provide input on

performance evaluations

Collaborate with the Financial Officer on financial matters; monitor

adherence to established budget

Project and initiative support:

Participate in setting meeting goals and outcomes; compile and

distribute agendas and meeting materials

Support project management efforts by documenting scope and

timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

Information gathering and reporting:

Research and compile information; develop draft communications such

as response communications, talking points, speech scripts and responses to correspondence and presentations

Coordinate the collection and compilation of data and materials for

reports, records and other administrative documents.

Distribute/submit finalized administrative decisions, communications

and reports on behalf of the administrator

Other duties as assigned

rrRequired Experience:

Four years of administrative or business operations support

experience, including two years supporting a manager, director, department lead or similar level of administrator

rrRequired Education:

High School Diploma or equivalent

rrRequired Other:

None

rrAdditional Preferred:

Associates or Bachelors degree, or equivalent combination of

education and experience

Executive support experience

Higher Education experience

Applying project management practices in a work environment

Collecting, compiling and summarizing data and materials for reports

and other administrative documents

Working in an environment that requires adherence to strict

confidentiality standards

Using computer information systems that manage an organizations

finances, business processes and/or records

rrPhysical Requirements & Working Conditions:

None

rrDegree Requirement:

rN/A: No degree requirement

rrFLSA Status: Non-Exempt

rEmployee Category: Classified

rPay Range: \$25.51 hourly or higher commensurate with experience.

rType of Appointment: Fiscal Year

rFTE:

1.0

rFull Time/Part Time: Full Time

rFunding:

rA visa sponsorship is available for the position listed in this vacancy: No

rPosting Date: 05/08/2026

rClosing Date: 05/15/2026

rOpen Until Filled: No

rSpecial Instructions to Applicants:

rApplicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources{target="_blank"}

rBackground Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit

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