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Office Specialist

State of Minnesota • Saint Paul, MN • 1h ago

Working Title: Office Specialist

Job Class: Office Specialist

Agency: Revenue Dept

Job ID : 93999

Location : St. Paul

Telework Eligible : No

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 05/14/2026.

Date Posted : 05/08/2026

Closing Date : 05/14/2026

Hiring Agency/Seniority Unit : Revenue Dept / Revenue (Inc Assessors)-AFSCME

Division/Unit : Tax Operations / Tax Ops-Mail Operations

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $20.32 - $24.12 / hourly; $42,428 - $50,362 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : Mail Operations

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Mail Operations is searching for an office specialist to provide outgoing and internal mail services that support the department's mission of achieving compliance with tax laws. This position is responsible for ordering, warehousing, and distributing approximately 1,000 @types of forms used by the Department of Revenue. In addition, this position will be responsible for printing, folding, scanning, inserting services for internal customers, as well as act as a backup for other positions in mail operations.

This position require an employee to be onsite at 600 North Robert Street Saint Paul, Minnesota.

This posting may be used to fill multiple vacancies.

Minimum Qualifications

Working knowledge of personal computers including software applications such as Microsoft Office Suite.

Ability to communicate and provide customer service in person, by phone, and in writing to fill form order requests.

Skilled at managing competing priorities and completing work within strict timeframes.

Preferred Qualifications

Experience in high-volume mailing environments.

Experience in updating and maintaining databases.

Knowledge of state tax and Revenue forms sufficient to respond to requests for specific forms.

Ability to cooperate and work constructively with others to achieve unit and department goals.

Physical Requirements

Ability to lift up to 15 pounds above shoulder height.

Ability to stand for long periods of time on a daily basis.

Ability to bend, lift, reach, and carry objects weighing 25 pounds on a regular basis.

Additional Requirements

Prior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). The Department of Revenue is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. MDOR does not participate in E-Verify

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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